An official website of the Tennessee Secretary of State.
Core Data
RDA Number
2827
Effective Date
Record Series Abstract
RECORDS INCLUDE BUT NOT LIMITED TO: APPLICATION FOR LICENSES FOR CONTRACT FACILITIES, FACILITY FACT SHEET MH-4386, INITIAL APPLICATION FOR LICENSE MH-4385, APPLICATION FOR LICENSE RENEWAL MH-4457, APPLICANT'S FINANCIAL STATEMENT MH-4466, LICENSE APPLICATION FEES INVOICE MH-4453, CHANGE OF STATUS FORM MH-4454, INITIAL LICENSE MH-4458.
Record Series Active
Yes
Cut Off at End of
Other
If Other, Explain
Upon expiration or renewal of license.
Total Retention Years
5
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
Records are cut off upon expiration or renewal of license. Records are kept in agency for 5 years then destroyed by state approved methods.
Worksheet
Record Location
LICENSURE'S OFFICE 500 DEADERICK ST,ANDREW JACKSON BLDG., 5th floor, NASH,TN 38243 EAST LICENSURE, KNOXVILLE WEST LICENSURE, MEMPHIS
File Arrangement
Alphabetical
Media Format Generated
Paper
Media Format Stored
Paper
Date Range
1983 to current
Agency
Allotment Code
33901
Annual Accumulation
5 cu ft
Current Volume
87 cu ft
Record Value
Administrative
Fiscal
Audit Requirements
State
Information Shared Outside the State
No
Essential Record
Yes - Original
Essential Record Stored
Originals stored as follows East Region - Knoxville, West Region - Memphis and Mid Region - Nashville
Essential Record Media Type
Paper
Confidential
No
Confidential Legal Citation
N/A
Does this Record Series Contain Sensitive Information?
No
Agency Retention
5 years
Records Center Retention Period
0
Retention Legal Citation
NO
Electronic Records Plan Inventory
System Name
N/A
Hardware Description
N/A
Software Description
N/A
System Location
N/A
Backup Procedures
N/A
Disaster Recovery
N/A
Data Migration Description
N/A
RDA Comments
Records Management Division (RMD)
08-04-2016
No recommended changes
Tennessee State Library and Archives
08-04-2016
No recommended changes.
Comptroller Audit Review
08-04-2016
We have reviewed RDA 2827 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
08-08-2016
Thank you.
RMD Director
08-15-2016
RDA 2827 is a request to revise an RDA. The retention period will change from three years to five years. The format will remain paper. The Abstract, Cut Off, Disposition Notes, and Worksheet have been updated. Recommend approval of request to revise RDA 2827.
Public Records Commission
11-03-2016
PRC approves RDA 2827.