An official website of the Tennessee Secretary of State.
Core Data
RDA Number
2818
Effective Date
Record Series Abstract
THESE PAPER RECORDS INCLUDE BUT ARE NOT LIMITED TO ATTORNEY FEE CLAIMS, EXPERT EXPENSES FEE CLAIMS, CORRESPONDENCE, ORDERS, AND ALL OTHER INFORMATION REGARDING CAPITAL CASES(CASE WHEN DEFENDANT IS SENTENCED TO DEATH). THAT IS RECEIVED BY THE ADMINISTRATIVE OFFICE OF THE COURTS.
Record Series Active
Yes
Cut Off at End of
Other
If Other, Explain
THE CASE FILES ARE TO BE MAINTAINED IN AGENCY FOR FIVE (5) YEARS AFTER THE CASE IS CONCLUDED DUE TO EXECUTION, DEATH, OR ACQUITTAL. THEN RECORDS ARE TRANSFERED TO STATE LIBRARY AND ARCHIVES.
Total Retention Years
5
Total Retention Months
0
Retention End Action
Permanent
Disposition Notes
Case Files are to maintained within the Administrative Office of the Courts for 5 years after the case is concluded due to execution, death, or acquittal. The records are then transferred to Tennessee Library and Archives.
Worksheet
Record Location
511 Union Street, Suite 600 Nashville, TN 37219
File Arrangement
Alpha
Media Format Generated
Paper
Media Format Stored
Paper
Date Range
1970 - current
Allotment Code
30210
Annual Accumulation
5 cu. ft.
Current Volume
70 cu. ft.
Record Value
Administrative
Fiscal
Historic
Legal
Audit Requirements
State
Information Shared Outside the State
No
Essential Record
Yes - Original
Essential Record Stored
Original paper documents are stored in file cabinets in the storage area of the Administrative Office of the Courts mail services room and in alphabetized boxes in the Administrative Office of the Courts file storage room.
Essential Record Media Type
Paper
Confidential
No
Does this Record Series Contain Sensitive Information?
No
Agency Retention
5 years after defendants execution, death, or acquittal
RDA Comments
Records Management Division (RMD)
05-26-2016
No recommended changes.
Tennessee State Library and Archives
10-07-2016
No recommended changes.
Comptroller Audit Review
05-26-2016
We have reviewed RDA 2818 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
10-10-2016
Thank you.
RMD Director
10-12-2016
RDA 2818 is a request to revise an RDA. The retention shall remain permanent, five years and then transfer to Library & Archives. The format will remain paper. The Abstract, Disposition, and Worksheet have been updated. Recommend approval of request to revise RDA 2818.
Public Records Commission
11-03-2016
PRC approves RDA 2818.