Record Series Abstract
Record series contains property claim documentation. Files include, but are not limited to: invoices, summaries of incidents, proof of loss documents, and adjuster documents related to property losses.
Record Series Active
Cut Off at End of
If Other, Explain
Files are cut off at the closure of claim.
Total Retention Years
Total Retention Months
Retention End Action
Records are generated in electronic format, held for ten years after cut off, then destroyed by state approved methods.
Andrew Jackson Building, 14th floor
Media Format Generated
Media Format Generated Summary
Media Format Stored
Media Format Stored Summary
1970s to Current
150 Megabyte Electronic
750 Megabyte Electronic
Information Shared Outside the State
Federal Emergency Management Agency
Yes - Original
Essential Record Stored
Essential record stored electronically in agency
Essential Record Media Type
Confidential Legal Citation
Does this Record Series Contain Sensitive Information?
Records Center Retention Period
Retention Legal Citation
Electronic Records Plan Inventory
System meets or exceeds STS requirements. Information not publicly listed due to security reasons.
System Hardware meets or exceeds STS requirements. Information not publicly listed due to security reasons.
System Software meets or exceeds STS requirements. Information not publicly listed due to security reasons.
System Backup Procedures meet or exceed STS requirements. Information not publicly listed due to security reasons.
System Disaster Recovery meets or exceeds STS requirements. Information not publicly listed due to security reasons.
Data Migration Description
System Data Migration meets or exceeds STS requirements. Information not publicly listed due to security reasons.
Records Management Division (RMD)
No recommended changes.
Tennessee State Library and Archives
No recommended changes.
Comptroller Audit Review
We have reviewed RDA 2810 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
Agency concurs with recommendations.
RDA 2810 is a request to revise an RDA. The retention period will remain ten years and then destroy. The format will be electronic. The Title, Abstract, Disposition Notes, and Worksheet have been updated. Recommend approval of the request to revise RDA 2810.