Record Series Abstract
Record series contains claim documentation held by the Risk Management Division regarding property owned by the state. Files include, but are not limited to: invoices, summaries of incidents, proof of loss documents, and adjuster documents related to property losses.
Record Series Active
Cut Off at End of
If Other, Explain
Files are cut off at the closure of claim.
Total Retention Years
Total Retention Months
Retention End Action
Incoming paper records are scanned, verified for accuracy, and destroyed after verification; records are held in electronic format for ten years and then destroyed by state approved methods. Information is also entered into an agency spreadsheet.
Andrew Jackson Building, 15th floor
1970s to current
150 Megabyte Electronic
750 Megabyte Electronic
Information Shared Outside the State
Federal Emergency Management Agency
Yes - Original
Essential Record Stored
essential record stored electronically in agency
Essential Record Media Type
Confidential Legal Citation
Does this Record Series Contain Sensitive Information?
Records Center Retention Period
Retention Legal Citation
Record Sample PDF
Agency Shared Drive Server
standard server array
Documents are stored in PDF format on agency shared drives.
System is located in the agency office in the Andrew Jackson Building.
Files are backed up daily. Full procedures are on file with the Treasury IT division.
Detailed DR procedures for Treasury's file share are located in the Treasury Recovery Planner.
Data Migration Description
Detailed plans for migrating Treasury's records are on file with the Treasury IT division.
Legacy Revision UUID