An official website of the Tennessee Secretary of State.
Core Data
RDA Number
2807
Effective Date
Record Series Abstract
Cassette tapes and digital recordings of communication with the public during public hearings, community meetings, permit workshops, and rulemaking hearings.
Record Series Active
Yes
Cut Off at End of
Calendar Year
Total Retention Years
5
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
The files are to be cut off at the end of the calendar year, maintain in agency 5 years; then destroy by state approved methods.
Worksheet
Record Location
TN Tower 14th floor
File Arrangement
Alphabetically
Media Format Generated
Electronic
Media Format Stored
Electronic
Date Range
1998-current
Allotment Code
327.35
Annual Accumulation
182 MB and 4 cassette tapes
Current Volume
337 MB and 65 cassette tapes
Record Value
Administrative
Legal
Audit Requirements
State
Information Shared Outside the State
No
Essential Record
No
Confidential
No
Does this Record Series Contain Sensitive Information?
No
Agency Retention
5 years
Retention Legal Citation
NO
Electronic Records Plan Inventory
System Name
OIR Oracle Network Attached Storage system: ag0319006uf012
Hardware Description
Sun Storage 7410 NAS
Software Description
2011.04.24.9.0,1-1.46
System Location
901 5th Ave. N., Nashville TN 37243
Backup Procedures
31 day retention snapshots kept on site. Daily incremental snapshots, and a monthly full snapshots, to tape media. Monthly snapshots older than 31 days are stored offsite, one year retention. One tape per year stored for 7 years
Disaster Recovery
OIR follows industry standard disaster recovery procedures. Full procedures are available with the Office of Information Resources.
Data Migration Description
OIR maintains and migrates data according to system updates, upgrades and replacement standards per industry standards. Full procedures are available with the Office of Information Resources.
RDA Comments
Records Management Division (RMD)
06-11-2015
No recommended changes.
Tennessee State Library and Archives
06-11-2015
No recommended changes.
Comptroller Audit Review
06-11-2015
We have reviewed RDA 2807 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
06-16-2015
Thank you
RMD Director
09-16-2015
RDA 2807 is a request to revise an RDA. The retention period will remain five years and the format will remain audio cassette. Recommend approval of request to revise RDA 2807.
Public Records Commission
10-13-2015
PRC approves RDA 2807.