Record Series Abstract
Records consist of case files for regular docket, small docket, and criminal injury claims. Documents include, but are not limited to, Notices of Appeal, Notices of Transfer, petitions, formal complaints, answers of defendants, motions, discovery, briefs, exhibits, depositions, trial transcripts, exhibits and orders.
Record Series Active
Cut Off at End of
If Other, Explain
Records are cut off from the closure of claim.
Total Retention Years
Total Retention Months
Retention End Action
All records are scanned and verified for accuracy; paper copies are maintained on site for 6 months and destroyed after verification of electronic record. Electronic records are maintained for 10 years after cut off, and then destroyed by state approved methods.
Andrew Jackson Building, 13th floor
Alpha and numeric
Media Format Generated
Media Format Generated Summary
Media Format Stored
Media Format Stored Summary
1998 to Current
.1 Gigabyte electronic
1 Gigabyte electronic
Information Shared Outside the State
Yes - Original
Essential Record Stored
Claims Commission Clerk's Office houses the essential record in agency; Commissioners may hold copies at their divisional offices
Essential Record Media Type
Confidential Legal Citation
TCA 4-4-125 (Dissemination of social security numbers); TCA 10-7-504 (Confidential records -- exceptions); TCA 10-7-504(k) (Criminal Injuries Compensation)
Does this Record Series Contain Sensitive Information?
Records Center Retention Period
Retention Legal Citation
Electronic Records Plan Inventory
System meets or exceeds STS requirements. Information not publicly listed due to security reasons.
System Hardware meets or exceeds STS requirements. Information not publicly listed due to security reasons.
System Software meets or exceeds STS requirements. Information not publicly listed due to security reasons.
System Backup Procedures meet or exceed STS requirements. Information not publicly listed due to security reasons.
System Disaster Recovery meets or exceeds STS requirements. Information not publicly listed due to security reasons.
Data Migration Description
System Data Migration meets or exceeds STS requirements. Information not publicly listed due to security reasons.
Records Management Division (RMD)
No recommended changes.
Tennessee State Library and Archives
No recommended changes.
Comptroller Audit Review
We have reviewed RDA 2517 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
Agency concurs with recommendations.
RDA 2517 is a request to revise an RDA. The retention period will change from thirty years to ten years and then destroy. The format will be paper/electronic. The Title, Abstract, Disposition Notes, and Worksheet have been updated. Recommend approval of the request to revise RDA 2517.
Public Records Commission
PRC approves RDA 2517