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Claims Commission Case Files

RDA Number
2517
Effective Date
Record Series Abstract
Records consist of case files for regular docket, small docket, and criminal injury claims. Documents include Notices of Appeal, Notices of Transfer, petitions, formal complaints, answers of defendants, motions, discovery, briefs, exhibits, depositions, and orders.
Record Series Active
Yes
Cut Off at End of
Other
If Other, Explain
Records are cut off from the closure of claim.
Total Retention Years
30
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
All records are scanned and verified for accuracy; paper copies are maintained on site for 6 months and destroyed after verification of electronic record. Electronic records are maintained for 30 years after cut off, and then destroyed by state approved methods.
Allotment Code
309
Record Location
Andrew Jackson Building, 13th floor
File Arrangement
alpha and numeric
Date Range
1998 to current
Annual Accumulation
.1 Gigabyte electronic
Current Volume
1 Gigabyte electronic
Record Value
Administrative
Fiscal
Legal
Audit Requirements
State
Information Shared Outside the State
No
Essential Record
Yes - Original
Essential Record Stored
Claims Commission Clerk's Office houses the essential record in agency; Commissioners may hold copies at their divisional offices
Essential Record Media Type
Electronic
Confidential
No
Confidential Legal Citation
TCA 4-4-125 (Dissemination of social security numbers); TCA 10-7-504 (Confidential records -- exceptions); TCA 10-7-504(k) (Criminal Injuries Compensation)
Does this Record Series Contain Sensitive Information?
No
Agency Retention
30 years
Records Center Retention Period
N/A
Record Sample PDF
949.sample.pdf131.43 KB
System Name
TrialWorks
Hardware Description
system maintained by Secretary of State
Software Description
system maintained by Secretary of State
System Location
system maintained by Secretary of State
Backup Procedures
system maintained by Secretary of State
Disaster Recovery
system maintained by Secretary of State
Data Migration Description
system maintained by Secretary of State
Legacy Revision UUID
949