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Hazardous Chemical Inventory Files

RDA Number
Effective Date
Record Series Abstract
Files consist of hazardous chemical inventories, Tier-II Reports. This file consists of chemical descriptionss, physical and health hazards, mixture components, and storage location codes. Tier II Reports consist of the following: Tier 2 Online Submission Report, E-Plan - University of Texas at Dallas, Dates: January 1, 20__ to December 31, 20__. Chemical Description, Physical & Health Hazards, Inventory, Mixture Components, Storage Locations and Codes (Non-Confidential), State Specific Information or No State Specific Information, Chemical Name-________, CAS _______, Percentage ____, Unit-Volume_______, Max Amount Code_____, Additional Information (I have attached a document or I have attached two or more documents. Certification: I certify under penalty of law that I have personally examined an am familiar with the information submitted in pages one through 2, and that based on my inquiry of those individuals responsible for obtaining the information, I believe that the suhmitted information is true, accurate and complete. Name and offical title of owner/operator OR owner/operator's authorized representative. Signature, Date Signed. Bottom: Family Name: 2000 American General Way, Family ID: 4547942, Managed by The University of Texas at Dallas.
Record Series Active
Cut Off at End of
Calendar Year
Total Retention Years
Total Retention Months
Retention End Action
Disposition Notes
Maintain in agency five (5) years, then destroy by state-approved method. Records after (2009) will be kept in electronic format. Records are to be destroyed after 5 years.
Record Location
On-site in TEMA offices in the Department of Military
File Arrangement
Alphabetical by county name
Media Format Generated
Date Range
2009 - current
Allotment Code
Annual Accumulation
48 cu. ft. with TEMA. Unknown amount of gigabytes as electronic format is stored on the University of Texas's servers
Current Volume
144 cu. ft. with TEMA. Unknown amount of gigabytes as electronic format is stored on the University of Texas's servers
Record Value
Audit Requirements
Information Shared Outside the State
Shared Agencies
With public inquiries
Essential Record
Yes - Original
Essential Record Stored
On-site in TEMA offices in the Department of Military
Essential Record Media Type
Confidential Legal Citation
10-7-504 (3)
Does this Record Series Contain Sensitive Information?
Agency Retention
5 years
Records Center Retention Period
System Name
Hardware Description
E-Plan is housed and controlled by the University of Texas-Dallas
Software Description
E-Plan was commissioned by the EPA and developed for them by UT-Dallas. Data is accessed via a web browser and valid id and password.
System Location
UT-Dallas 800 West Campbell Road WT 11 Richardson, TX 75080
Backup Procedures
Backup procedures are responsibility of UT-Dallas
Disaster Recovery
Restore files from back up
Data Migration Description
Research is underway to develop an E-Plan alternative that will be housed and controlled by TEMA IT
Records Management Division (RMD)
No recommended changes.
Tennessee State Library and Archives
No recommended changes.
Comptroller Audit Review
We have reviewed RDA 2512 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
No additional changes are required. Will get Commissioner\'s signature and submit. C Lysinger
RMD Director
RDA 2512 is a request to revise an RDA. The records series retention will increase from three years to five years. The format will change to paper/electronic. Recommend approval of request to revise RDA 2512.
Public Records Commission
PRC approves RDA 2512