Record Series Abstract
Each record is by child and includes all financial and trust information detailing amounts received, expended, and if any, funds that were returned to the federal government upon child's release from custody. This also includes any journals or transactions in Edison that contain fund 75004 and 75005.
Record Series Active
Cut Off at End of
If Other, Explain
Cut off when child leaves state custody and maintain until that child's 18th birthday. If the child leaves custody within 7 years of their 18th birthday, the record will be maintained 7yrs after case closure.
Total Retention Years
Total Retention Months
Retention End Action
The record is stored in both paper and electronic format. These records are to be kept until the child's 18th birthday or 7 years after the child leaves DCS Custody, whichever is longer.
UBS Building, Edison
Media Format Generated
8 cu. ft./.01gb
190 cu. ft./.05gb
Information Shared Outside the State
Essential Record Media Type
Confidential Legal Citation
Does this Record Series Contain Sensitive Information?
7years but may be moved to State Records Center if storage space becomes an issue.
Electronic Records Plan Inventory
STS Maintaines the servers that house Edison in both Data Center North and Data Center South
File/Net Edison interface
Located on STS maintained servers in Data Center North and Data Center South
STS conducts daily and weekly backups for the servers located at Data Center North and Data Center South
STS develops and maintains the disaster recovery plans for Data Center North and Data Center South. This includes the businesss resumption plans for restoration of Edison in the event of a loss.
Data Migration Description
STS developes and maintaines the migration plans for all data stored in Edison.
Records Management Division (RMD)
No recommend changes.
Tennessee State Library and Archives
No recommended changes.
Comptroller Audit Review
We have reviewed RDA 2509 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
No Recommended Changes
RDA 2509 is a request to revise an RDA. The retention period will increase from six years to seven years and the format will be paper/electronic. The Abstract, Cut Off, Disposition, and Worksheet have been updated. Recommend approval of request to revise RDA 2509.