Record Series Abstract
State, County, and Municipal Audit Reports. These may include but are not limited to: financial & compliance audit reports, single audit reports, performance audit reports, investigative reports, and attestation engagement reports on state entities, institutions of higher education, counties, municipalities, utility districts, nursing homes, and non-profits.
Record Series Active
Cut Off at End of
If Other, Explain
Fiscal year after completion of audit.
Total Retention Years
Total Retention Months
Retention End Action
Electronic records are maintained on the agency's server. The audit index will show the most recent 10 years and a search feature will be available for historical purposes where you can search for reports older than 10 years. Reports will be sent to TSLA in a pdf format at the end of each fiscal year at the completion of audit for permanent retention.
Agency Server Cordell Hull Building
30705 & 30704
250 mb, 1-2 cu. ft. paper
1 gb, 77 cu. ft. paper
Information Shared Outside the State
Federal Audit Clearinghouse
Yes - Original
Essential Record Stored
Original records are stored in both paper (State Audit and Investigations)and electronic (State Audit and Local Government Audit). Electronic records are stored on agency servers. Paper records are stored in agency.
Essential Record Media Type
Does this Record Series Contain Sensitive Information?
The audit index will show the most recent 10 years and a search feature will be available for historical purposes where you can search for reports older than 10 years. TSLA will receive pdf versions for permanent retention. For State Audit and Investigations, one hard copy published report is stored in agency.
Retention Legal Citation
Electronic Records Plan Inventory
agency network servers
shared folder (CIFS) on our EMC VNX (like a SAN/NAS)
Stored on file servers with appropriate folders.
Cordell Hull Building
Backup procedures include nightly tapes, which are stored off-site (Iron Mountain), as well as nightly replication of the database to the COT DR site.
The recovery goal for File Storage Servers - 8 hours.
Data Migration Description
Data stored on File Servers with appropriate document extension.
Records Management Division (RMD)
No recommended changes.
Tennessee State Library and Archives
No recommended changes.
Comptroller Audit Review
We have reviewed RDA 2500 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
RDA 2500 is a request to revise an RDA. The retention period will remain permanent. Format will change to paper/electronic. Recommend approval of request to revise RDA 2500.