An official website of the Tennessee Secretary of State.
Core Data
RDA Number
2490
Effective Date
Record Series Abstract
Sports Agent Permit applications and renewals; forms SS-3067 and SS-3070; These records are used in the permitting process for sports agents in Tennessee.
Record Series Active
Yes
Cut Off at End of
Other
If Other, Explain
Files are cut off upon expiration of the Athlete Agent permit/license.
Total Retention Years
5
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
Maintain in agency five (5) years; then destroy.
Worksheet
Record Location
William R. Snodgrass Tennessee Tower
File Arrangement
Alpha
Media Format Generated
Paper
Date Range
to
Agency
Allotment Code
30501
Annual Accumulation
1 cubic foot; 60 MB
Current Volume
12 cubic feet; 720 MB
Record Value
Administrative
Fiscal
Legal
Audit Requirements
State
Information Shared Outside the State
No
Essential Record
Yes - Original
Essential Record Stored
William R. Snodgrass Tennessee Tower
Essential Record Media Type
Electronic
Confidential
No
Confidential Legal Citation
TCA 49-7-2105(a)(15) This record series is not confidential. However, TCA 49-7-2105(a)(15) excludes from public records status any social security information provided on the sports agent applications.
Does this Record Series Contain Sensitive Information?
No
Agency Retention
5 years
Records Center Retention Period
0
Retention Legal Citation
TCA 49-7-2105(a)(15) This statute excludes from public records status any social security information provided on the sports agent applications.
Electronic Records Plan Inventory
System Name
IE1819008WN001
Hardware Description
HP SAN/NAS, HP DL Servers (Windows Server 2003, Windows Storage Server 2008, Microsoft Virtual Server, VMWare Virtual Server)
Software Description
Windows Server 2003, Windows Storage Server 2008, Microsoft Virtual Server, VMWare Virtual Server (Software name, file types, and description will variy according to individual RDA)
System Location
TN Tower, 7th Floor Server Room - Replicated to Secretary of State Disaster Recovery Site
Backup Procedures
Incremental backups of daily, weekly, monthly, and annual backup tapes. Backup tapes are sent to Iron Mountain and rotated/recycled according to agency policy and procedures.
Disaster Recovery
In the event of a Primary Server failure resulting in loss of data, the files would be accessed on the Disaster Recovery servers. If this is not an option due to the scope of the disaster, data would be retrieved from backup tapes previously sent to Iron Mountain.
Data Migration Description
The Information Services Division maintains and migrates data according to system updates, upgrades and replacements. Full procedures are available with the Information Services Division.
RDA Comments
Records Management Division (RMD)
05-15-2014
No recommended changes.
Tennessee State Library and Archives
06-05-2014
No recommended changes.
Comptroller Audit Review
06-09-2014
We have reviewed RDA 2490 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
12-10-2014
Thank you.
RMD Director
02-12-2015
RDA 2490 is a request to revise an RDA. The retention period will remain five years but the the records series will be paper/electronic format. Recommend approval of RDA 2490
Public Records Commission
03-30-2015
RDA 2490 approved by the PRC.