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Sports Agent Permit Applications

RDA Number
2490
Effective Date
Record Series Abstract
Sports Agent Permit applications and renewals; forms SS-3067 and SS-3070; These records are used in the permitting process for sports agents in Tennessee.
Record Series Active
Yes
Cut Off at End of
Other
If Other, Explain
Files are cut off upon expiration of the Athlete Agent permit/license.
Total Retention Years
5
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
Maintain in agency five (5) years; then destroy.
Record Location
William R. Snodgrass Tennessee Tower
File Arrangement
Alpha
Date Range
7/1/1996 - current
Annual Accumulation
1 cubic foot; 60 MB
Current Volume
12 cubic feet; 720 MB
Record Value
Administrative
Fiscal
Legal
Audit Requirements
State
Information Shared Outside the State
No
Essential Record
Yes - Original
Essential Record Stored
William R. Snodgrass Tennessee Tower
Essential Record Media Type
Electronic
Confidential
No
Confidential Legal Citation
TCA 49-7-2105(a)(15) This record series is not confidential. However, TCA 49-7-2105(a)(15) excludes from public records status any social security information provided on the sports agent applications.
Does this Record Series Contain Sensitive Information?
No
Agency Retention
5 years
Records Center Retention Period
0
System Name
IE1819008WN001
Hardware Description
HP SAN/NAS, HP DL Servers (Windows Server 2003, Windows Storage Server 2008, Microsoft Virtual Server, VMWare Virtual Server)
Software Description
Windows Server 2003, Windows Storage Server 2008, Microsoft Virtual Server, VMWare Virtual Server (Software name, file types, and description will variy according to individual RDA)
System Location
TN Tower, 7th Floor Server Room - Replicated to Secretary of State Disaster Recovery Site
Backup Procedures
Incremental backup daily, full weekly backup, full monthly backup (all to tape). Backup tapes sent off site to Iron Mountain Vault
Disaster Recovery
In the event of a Primary Server failure resulting in loss of data, the files would be accessed on the Disaster Recovery servers. If this is not an option due to the scope of the disaster, data would be retrieved from backup tapes previously sent to Iron Mountain.
Data Migration Description
The Information Services Division maintains and migrates data according to system updates, upgrades and replacements. Full procedures are available with the Information Services Division.
Legacy Revision UUID
924