An official website of the Tennessee Secretary of State.
Core Data
RDA Number
2490
Effective Date
Record Series Abstract
Sports Agent Permit applications and renewals; forms SS-3067 and SS-3070; These records are used in the permitting process for sports agents in Tennessee.
Record Series Active
Yes
Cut Off at End of
Other
If Other, Explain
Files are cut off upon expiration of the Athlete Agent permit/license.
Total Retention Years
5
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
Records are received and stored electronically in the Division’s database until the expiration of the Athlete Agent permit/license. Following the expiration, electronic records are maintained in the Division’s database for 5 years, then destroyed by state-approved methods.
Worksheet
File Arrangement
Alpha
Media Format Generated
Electronic
Media Format Stored
Electronic
Date Range
to
Agency
Allotment Code
30501
Annual Accumulation
1 cubic foot; 60 MB
Current Volume
12 cubic feet; 720 MB
Record Value
Administrative
Fiscal
Legal
Audit Requirements
State
Information Shared Outside the State
No
Essential Record
Yes - Original
Essential Record Stored
Records are stored electronically in the Division’s database.
Essential Record Media Type
Electronic
Confidential
No
Confidential Legal Citation
T.C.A. 49-7-2105(a)(15) This record series is not confidential. However, T.C.A. 49-7-2105(a)(15) excludes from public records status any social security information provided on the sports agent applications.
Does this Record Series Contain Sensitive Information?
No
Agency Retention
5 years
Retention Legal Citation
T.C.A. 49-7-2105(a)(15) This statute excludes from public records status any social security information provided on the sports agent applications.
Electronic Records Plan Inventory
System Name
IE1819008WN001.NET.ADS.STATE.TN.US
Hardware Description
DELL POWEREDGE FC630
Software Description
WINDOWS SERVER 2012 STORAGE SERVER
System Location
STATE OF TENNESSEE - DATA CENTER SOUTH
Backup Procedures
Incremental backups of daily, weekly, monthly, and annual backup tapes. Backup tapes are sent to Iron Mountain and rotated/recycled according to agency policy and procedures.
Disaster Recovery
REPLICATED TO STATE OF TENNESSEE - DATA CENTER NORTH
Data Migration Description
MIGRATION STRATEGY ON FILE
RDA Comments
Records Management Division (RMD)
08-22-2024
No recommended changes.
Tennessee State Library and Archives
08-23-2024
No recommended changes.
Comptroller Audit Review
08-23-2024
We have reviewed RDA 2490 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
08-26-2024
Thank you.
RMD Director
08-28-2024
RDA 2490 is a request to revise an RDA. The retention period will remain five years and then destroy. The format will be electronic. The Disposition Notes and Worksheet have been updated. Recommend approval of the request to revise RDA 2490.
Public Records Commission
09-23-2024
PRC approves RDA 2490.