Record Series Abstract
All examination reports generated by the compliance division. These exams include industrial loan & thrift companies, insurance premium finance, mortgage, check cashing, title pledge lender and deferred presentment.
Record Series Active
Cut Off at End of
Total Retention Years
Total Retention Months
Retention End Action
These files are to be cut off at the end of each calendar year then, maintian in agency 1 years; Then transfer to the state records; Hold for 4 years; Then destroy. Any paper migrated to electronic will be verified, upon verification paper will be destroyed.
TN Dept. of Financial Institutions Citizens Plaza Building 400 Deaderick Street, 6th Floor Nashville, TN 37243
.5 cu. ft./ 25 GB
2 cu. ft./ 40 GB
Information Shared Outside the State
Confidential Legal Citation
Does this Record Series Contain Sensitive Information?
Records Center Retention Period
Retention Legal Citation
Electronic Records Plan Inventory
VMware, OIR Data Center File Server
OIR Data Center North
Daily by OIR following OIR Established policy and procedures
OIR Network recovery following OIR established policy and procedures
Data Migration Description
Migrate to VMware or ECM
Records Management Division (RMD)
RDA submitted is incomplete. No information provided on record location, reference and volume. No legal citation attached. No sample provided. Records that are maintained electronically must have completed Electronics Plan Inventory. Agency has been notified of these discrepancies. 1-14-2014: RMD met with agency to merge RDA's 2488,2484,and 10204 into RDA 2486. RDA on hold until further information is obtained. 2-6-14: Received information from agency to update and revise RDA. 2-7-14: No recommended changes.
Tennessee State Library and Archives
TSLA concurs in RMD comments to date. 2-13-2014: No recommended changes.
Comptroller Audit Review
We have reviewed RDA 2486 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
Agency concurs with RMD, TSLA and Audit.
RDA 2486 is a request to revise an RDA. The retention period will remain five years. The record series will now include both paper and electronic records. Recommend approval of RDA 2486.