An official website of the Tennessee Secretary of State.
Core Data
RDA Number
2484
Effective Date
Record Series Abstract
Reports of examination reflecting the safety and soundness of an institution, including but not limited to, banks, Bank Secrecy Act, information technology, trust, Business and Industrial Development Corporation(BIDCO), money transmitter, BSA, or any other examination conducted by the division.
Record Series Active
Yes
Cut Off at End of
Calendar Year
Total Retention Years
5
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
These files are to be cut off at the end of each calendar year then, maintain in agency 5 years; then destroy. Any paper migrated to electronic will be verified, upon verification paper will be destroyed.
Worksheet
Record Location
TN Dept. of Financial Institutions Citizens Plaza Building 400 Deaderick Street, 6th Floor Nashville, TN 37243
File Arrangement
Alpha
Date Range
to
Allotment Code
33600
Annual Accumulation
7 cu. ft./ .42 GB
Current Volume
20 cu. ft./ 3.81 GB
Record Value
Administrative
Legal
Audit Requirements
State
Information Shared Outside the State
Yes
Essential Record
Yes - Duplicate
Essential Record Stored
SENT TO BANK
Essential Record Media Type
Paper
Confidential
No
Confidential Legal Citation
45-1-120 (a); 45-2-1603; 45-7-216
Does this Record Series Contain Sensitive Information?
No
Agency Retention
5 years
Records Center Retention Period
0 YEARS
Retention Legal Citation
45-1-120
Electronic Records Plan Inventory
System Name
TDFI Imaging
Hardware Description
VMware, OIR Data Center File Server. Database server location CF0119006WB002
Software Description
.NET/SQL Server 2005, Windows Server 2003
System Location
OIR Data Center North
Backup Procedures
Daily by OIR following OIR Established policy and procedures
Disaster Recovery
OIR Network recovery following OIR established policy and procedures
Data Migration Description
Remain the same or migrate to new imaging solution
RDA Comments
Records Management Division (RMD)
01-09-2014
Spell out acronyms. No information provided on record location, no electronic volume. No legal citations attached. No sample provided. Records that are maintained electronically must have completed Electronics Plan Inventory. Agency has been notified of these discrepancies. 1-14-2014: RMD met with agency to merge with RDA 2486. RDA on hold until further information is obtained. 2-6-14: Received information from agency to update and revise RDA. 2-7-14: No recommended changes.
Tennessee State Library and Archives
02-03-2014
TSLA concurs with RMD comments to date. 2-13-2014: No recommended changes.
Comptroller Audit Review
02-10-2014
We have reviewed RDA 2484 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
02-11-2014
Agency concurs with RMD, TSLA and Audit.
RMD Director
02-13-2014
RDA 2484 is a request to revise an RDA. The retention period will remain five years. The record series will now include both paper and electronic records. Recommend approval of RDA 2484.
Public Records Commission
02-20-2014
PRC approves RDA 2484.