Record Series Abstract
Reports of examination reflecting the safety and soundness of an institution, including but not limited to, banks, Bank Secrecy Act, information technology, trust, Business and Industrial Development Corporation(BIDCO), money transmitter, BSA, or any other examination conducted by the division.
Record Series Active
Cut Off at End of
Total Retention Years
Total Retention Months
Retention End Action
These files are to be cut off at the end of each calendar year then, maintain in agency 5 years; then destroy. Any paper migrated to electronic will be verified, upon verification paper will be destroyed.
TN Dept. of Financial Institutions Citizens Plaza Building 400 Deaderick Street, 6th Floor Nashville, TN 37243
7 cu. ft./ .42 GB
20 cu. ft./ 3.81 GB
Information Shared Outside the State
Yes - Duplicate
Essential Record Stored
SENT TO BANK
Essential Record Media Type
Confidential Legal Citation
45-1-120 (a); 45-2-1603; 45-7-216
Does this Record Series Contain Sensitive Information?
Records Center Retention Period
Retention Legal Citation
Electronic Records Plan Inventory
VMware, OIR Data Center File Server. Database server location CF0119006WB002
.NET/SQL Server 2005, Windows Server 2003
OIR Data Center North
Daily by OIR following OIR Established policy and procedures
OIR Network recovery following OIR established policy and procedures
Data Migration Description
Remain the same or migrate to new imaging solution
Records Management Division (RMD)
Spell out acronyms. No information provided on record location, no electronic volume. No legal citations attached. No sample provided. Records that are maintained electronically must have completed Electronics Plan Inventory. Agency has been notified of these discrepancies. 1-14-2014: RMD met with agency to merge with RDA 2486. RDA on hold until further information is obtained. 2-6-14: Received information from agency to update and revise RDA. 2-7-14: No recommended changes.
Tennessee State Library and Archives
TSLA concurs with RMD comments to date. 2-13-2014: No recommended changes.
Comptroller Audit Review
We have reviewed RDA 2484 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
Agency concurs with RMD, TSLA and Audit.
RDA 2484 is a request to revise an RDA. The retention period will remain five years. The record series will now include both paper and electronic records. Recommend approval of RDA 2484.