Record Series Abstract
Letters or other related correspondence relative to the institutions regulated by the bank and credit union divisions. This includes, but is not limited to, money transmitter correspondence, Business and Industrial Development Corporation(BIDCO) correspondence, trust company correspondence, trust company call reports, bank correspondence, and credit union correspondence.
Record Series Active
Cut Off at End of
Total Retention Years
Total Retention Months
Retention End Action
These files are to be cut off at the end of each calendar year then, maintain in agency 5 years then destroy. Any paper migrated to electronic will be verified, upon verification paper will be destroyed.
TN Dept. of Financial Institutions Citizens Plaza Building 400 Deaderick Street, 6th Floor
10 cu ft/ 1 GB
22 cu ft/ 11 GB
Information Shared Outside the State
Confidential Legal Citation
TCA 45-1-120 (a); TCA 45-2-1603
Does this Record Series Contain Sensitive Information?
Records Center Retention Period
Retention Legal Citation
Electronic Records Plan Inventory
Bank- TDFI Imaging/ Credit Union- C: drive tag #22936
Bank- VMware, OIR Data Center File Server. Database server location CF0119006WB002/ Credit Union- Hp Desktop Workstation
Bank- .Net/SQL Server 2005. Windows server 2003/ Credit Union- Windows 7, Adobe PDF
Bank- OIR Data Center North/ Credit Union- Local Hard drive
Bank- Daily by OIR follwoing OIR established policy and procedures/ Credit Union- CD-ROM backup
Bank- OIR network recovery following OIR established policy and procedures/ Credit Union- Recovery from CD-ROM
Data Migration Description
Bank- Will remain the same or migrate to new imaging solution/ Credit Union- None until saved in electronic form in a database or on a server.
Records Management Division (RMD)
No information provided on record location and no electronic volume. No legal citations provided or attached. No sample provided. Records that are maintained electronically must have completed Electronics Plan Inventory. Agency has been notified of these discrepancies. 2-6-14: Received information from agency to update and revise RDA. 2-7-14: No recommended changes.
Tennessee State Library and Archives
TSLA concurs with RMD comments to date. 2-13-2014: No recommended changes.
Comptroller Audit Review
We have reviewed RDA 2483 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
Agency concurs with RMD, TSLA and Audit.
RDA 2483 is a request to revise an RDA. The retention period will change from six years to five years. The record series will now include both paper and electronic records. Consider changing electronic inventory section of the worksheet to storage on agency server rather than the hard drive of a desktop. Recommend approval of RDA 2483 with the direction the agency store the Credit Union records on the agency server. Agency to provide RMD the electronic inventory information for the RDA worksheet section. Recommend approval of RDA 2483.