Record Series Abstract
Record Series consists of the following: a). Discharge order and, if applicable, amendment order(Note: Discharge orders are not published on a soldier who is discharged b). Current NGB Form 22 (Copy 4) c). Prior Service NGB Form 22 d). Any DD Form 214, DD Form 214, DD Form 220, or Active Duty Letters in lieu of a DD Form 220 e). Last promotion and/or reduction order showing the highest rank held. Officer files must also contain a copy of both the state and federal recognition. f). Last prepared NGB Form 23 g). Copy of closed out DA Form 2-1/ERB/ORB h). Copy of 20 year letter for those going to Retired Reserves i). Copy of DD Form 1883, Survivor Benefit Plan j). Any Line of Duty Investigations (LOD) k). Enlistment waivers for previous and current enlistment (DA Form 4386, 4-1 Series). l). Officers only: copy of federal recognition withdrawal if available.
Record Series Active
Cut Off at End of
Total Retention Years
Total Retention Months
Retention End Action
Maintain permanently in agency in paper format. Upon a records request being made by an authorized individual, the Department of Military shall provide a certified copy of the requested record(s) and shall maintain the original in agency at all times.
National Guard Armory 3041 Sidco Dr. Nashville, TN
Media Format Generated
Media Format Stored
1946 - current
7 cu. ft.
2042 cu. ft.
Information Shared Outside the State
Yes - Original
Essential Record Stored
3041 Sidco Dr. Nashville, TN 37204
Essential Record Media Type
Confidential Legal Citation
Does this Record Series Contain Sensitive Information?
Records Management Division (RMD)
No recommended changes. Will speak to agency about microfilming permanent records.
Tennessee State Library and Archives
No recommended changes.
Comptroller Audit Review
We have reviewed RDA 2443 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
Thank you, Agency will research cost effectiveness for microfilming.
RDA 2443 is a request to revise an RDA. The records series retention will remain permanent. The format will remain paper. Agency will look at options and cost for microfilm or digitization solutions. Recommend approval of request to revise RDA 2443.