An official website of the Tennessee Secretary of State.
Core Data
RDA Number
2442
Effective Date
Record Series Abstract
Department of Defense Form DD-214 that shows a brief summary of service members military record from enlistment to discharge, including military education, qualification, and awards earned. All NGB22s, the last discharge order, all NGB23s/RPAMS/RPAS, highest rank order, 2-1 statement, 20 year letter, and form 1883.
Record Series Active
Yes
Cut Off at End of
Fiscal Year
If Other, Explain
State fiscal year
Total Retention Years
0
Total Retention Months
0
Retention End Action
Permanent
Disposition Notes
Maintain permanently within the Department of Military. Records will be kept in paper and microfilm. Only records from WWII are in microfilm format. All other records after WWII are kept in paper format.
Worksheet
Record Location
Tennessee Department of Military - War Records Division
File Arrangement
Alpha
Media Format Generated
Paper
Date Range
1917 - current
Agency
Allotment Code
34101
Annual Accumulation
3.4 cu. ft
Current Volume
218 cu. ft. WWI 85,698 Cards WWII 361,836 Cards NG 1900-1941 44,436 Cards NG 130,134 Cards MIA/KIA 19,222 Cards Box Dimensions 18x12.5x4.5 185 Rolls of Microfilm (WWII)
Record Value
Administrative
Historic
Legal
Audit Requirements
State
Information Shared Outside the State
Yes
Shared Agencies
National Personnel Records Center, St. Louis, Missouri
Essential Record
Yes - Original
Essential Record Stored
Tennessee Department of Military - War Records Division
Essential Record Media Type
Paper
Confidential
No
Confidential Legal Citation
10-7-504 (3)
Does this Record Series Contain Sensitive Information?
No
Agency Retention
Permanent
Retention Legal Citation
10-7-504 (3)
RDA Comments
Records Management Division (RMD)
11-06-2014
Recommend converting paper to microfilm backup for permanent historic preservation.
Tennessee State Library and Archives
11-06-2014
TSLA concurs in RMD comment.
Comptroller Audit Review
11-10-2014
We have reviewed RDA 2442 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
02-24-2015
The microfilm accumulation and volume is 219 rolls.
RMD Director
06-06-2015
RDA 2442 is a request to revise an RDA. The retention period will remain permanent and the format paper/film. Records Management Division will discuss with the agency options available to convert paper records to microfilm for better long term preservation. Recommend approval of RDA2442.
Public Records Commission
06-23-2015
PRC approves RDA 2442.