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EMPLOYER QUARTERLY WAGE AND PREMIUM REPORTS

RDA Number
2438
Effective Date
Record Series Abstract
EMPLOYER QUARTERLY WAGE AND PREMIUM REPORTING FORMS AND PAYMENTS FOR UNEMPLOYMENT INSURANCE (UI) TAXES. RECORDS ALSO INCLUDE ANY ADJUSTMENTS MADE TO TOTAL AND TAXABLE WAGES AND PREMIUMS DUE/PAID ON PREMIUM/WAGE REPORTS.
Record Series Active
Yes
Cut Off at End of
Calendar Year
Total Retention Years
25
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
Records are generated in paper and cut off at the end of the calendar year. The records are then scanned to an OIR maintained server. Once the records are verified on the server,the paper is destroyed in accordance with state requirements. Beginning in 2012, the records are stored electronically for the duration of the 25 year retention period. At the end of the retention period the electronic records are destroyed in accordance with state requirements. Records generated prior to 2012 were generated as paper and cut off at the end of the calendar year. The records were then copied to microfilm and the paper was destroyed. These records will be stored on microfilm for the duration of the retention period and at the end of the retention period will be destroyed in accordance with state requirements.
Allotment Code
33720
Record Location
220 French Landing Drive, Nashville, TN 37243
File Arrangement
Arranged in processing batch number order.
Date Range
1936 - Present
Annual Accumulation
ANNUAL FILM ACCUMULATION PRIOR TO 2012: 660 cubic feet ELECTRONIC: 21 GB
Current Volume
FILM: 700 cubic feet ELECTRONIC: 320 GB
Record Value
Administrative
Fiscal
Legal
Audit Requirements
Both
Information Shared Outside the State
Yes
Shared Agencies
IRS
Essential Record
Yes - Original
Essential Record Stored
220 French Landing Drive, Nashville, TN 37243
Essential Record Media Type
Electronic
Confidential
No
Confidential Legal Citation
50-7-701
Does this Record Series Contain Sensitive Information?
No
Agency Retention
25 years
System Name
FILENET V5.2.0
IT-ABC Number
No IT-ABC # associated with this system
Hardware Description
The images are either on Labor's physical server CG0119779WA004 when scanned or the virtual server CG0119006WA001 when exported to FairFax and then transferred to the Enterprise FileNet servers AG03SDCWA00092 and AG03SDCWA00093.
Software Description
SoftTracODBC is used to create the image files and then export them to FairFax where they along with a 'token' file are processed through several passes of modules depending on the batch type. The images along with certain data are then sent to the FileNet MTOM web service running on AG03SDCWA00092 and AG03SDCWA00093.
System Location
The IBML scanner and SoftTrac server (cg0119779wa004) are located in the Cashier's Unit secured work area. The QMServer (cg0119006wa001)is located in the South Data Center. The images in FileNet are on the Hitachi HDI and the associated data in the Enterprise SQL Server environment both in OIR's Data Centers.
Backup Procedures
OIR does nightly incremental backups of the North and South data centers.OIR does weekly full backups of the North and South data centers.
Disaster Recovery
Remedy request sent to ECM to restore from last backup tape.
Data Migration Description
FairFax transfers the images to a MTOM based web service which imports them into FileNet.
Legacy Revision UUID
877