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Laboratory Case Files - Non-Capital Cases

RDA Number
2406
Effective Date
Record Series Abstract
This records series includes, but is not limited to forensic laboratory analysis and forms, charts, notes made by the forensic scientist/analyst, requests for examination and other related documents and materials associated with crime lab examination and analysis.
Record Series Active
Yes
Cut Off at End of
Other
If Other, Explain
Files are to be cut off at the end of each calendar year in which the statute of limitations expires according to Tenn. Code Ann. 40-2-101.
Total Retention Years
5
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
Files are to be cut off at the end of each calendar year in which the statute of limitations expires according to Tenn. Code Ann. 40-2-101 and kept for five years, then destroyed by state approved methods, excluding homicide and rape cases which are kept under RDA 11062.
Record Location
Tennessee Bureau of Investigation 901 R.S. Gass Blvd. Nashville, TN 37216
File Arrangement
Numeric
Media Format Generated
Paper
Media Format Stored
Paper
Date Range
2002 - Current
Allotment Code
34800
Annual Accumulation
100 cubic feet
Current Volume
500 cubic feet
Record Value
Administrative
Legal
Audit Requirements
State
Information Shared Outside the State
Yes
Shared Agencies
Submitting agencies, District Attorney Generals Office, and we have a policy in place and only share with them if asked.
Essential Record
Yes - Original
Essential Record Stored
Tennessee Bureau of Investigation 901 R.S. Gass Blvd. Nashville, TN 37216
Essential Record Media Type
Paper
Confidential
No
Confidential Legal Citation
Tenn. Code Ann. 10-7-504,
Does this Record Series Contain Sensitive Information?
No
Agency Retention
5
Records Management Division (RMD)
08-10-2017
No recommended changes.
Tennessee State Library and Archives
08-10-2017
No recommended changes.
Comptroller Audit Review
08-10-2017
We have reviewed RDA 2406 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
08-14-2017
Agency Concurs
RMD Director
08-23-2017
RDA 2406 is a request to revise an RDA. The retention period will change from eight years to five years and destroy. The format will remain paper. The Title, Abstract, Cut Off, Disposition Notes, and Worksheet have been updated. Recommend approval of request to revise RDA 2406.
Public Records Commission
09-07-2017
PRC approves RDA 2406.