An official website of the Tennessee Secretary of State.
Core Data
RDA Number
2406
Effective Date
Record Series Abstract
This records series includes, but is not limited to forensic laboratory analysis and forms, charts, notes made by the forensic scientist/analyst, requests for examination and other related documents and materials associated with crime lab examination and analysis.
Record Series Active
Yes
Cut Off at End of
Other
If Other, Explain
Files are to be cut off after verification that the case is fully adjudicated and no other claims or appeals may be filed.
Total Retention Years
0
Total Retention Months
0
Retention End Action
Permanent
Disposition Notes
Files are to be cut off at the after verification that the case is fully adjudicated and no other claims or appeals may be filed. Records are generated in paper and/or electronic format, however; any paper copy may be destroyed once verification for completion and accuracy is complete. Capital cases will be kept under RDA 11062.
Worksheet
Record Location
Tennessee Bureau of Investigation 901 R.S. Gass Blvd. Nashville, TN 37216
File Arrangement
Numeric
Media Format Generated
Electronic
Paper
Media Format Stored
Electronic
Paper
Date Range
2002 to current
Agency
Allotment Code
34800
Annual Accumulation
100 cubic feet. 0.34 TB
Current Volume
500 cubic feet. 6.6 TB
Record Value
Administrative
Legal
Audit Requirements
State
Information Shared Outside the State
Yes
Shared Agencies
Submitting agencies, District Attorney Generals Office, and we have a policy in place and only share with them if asked.
Essential Record
Yes - Original
Essential Record Stored
Tennessee Bureau of Investigation 901 R.S. Gass Blvd. Nashville, TN 37216
Essential Record Media Type
Paper
Confidential
Yes
Confidential Legal Citation
Tenn. Code Ann. 10-7-504,
Does this Record Series Contain Sensitive Information?
No
Agency Retention
Permanent
Retention Legal Citation
Tenn. Code Ann. 40-2-101, Tenn. Code Ann. 10-7-504,
Electronic Records Plan Inventory
System Name
Dell EMC to Avamar to an EMC Data Domain
Hardware Description
Dell EMC
Software Description
Avamar
System Location
Onsite - Tennessee Bureau of Investigation, 901 R.S. Gass Blvd., Nashville, Tennessee. Offsite - Data Center South (DCS) Smyrna, Tennessee
Backup Procedures
Full snapshot of system performed DAILY at a minimum, utilizing a combination of Avamar, EMC Data Domain, and VMAX systems. Stored onsite for 60 days then transferred offsite to DCS.
Disaster Recovery
In the event of a Primary Server failure resulting in a loss of data, the files would be accessed utilizing the backup system detailed above. (Avamar Backups, Data Domain, VMAX) Full recovery process is available through the Tennessee Bureau of Investigation Technology and Innovation Division.
Data Migration Description
Onsite for 60 days then transferred to DCS.
RDA Comments
Records Management Division (RMD)
03-16-2023
No recommended changes.
Tennessee State Library and Archives
03-21-2023
No recommended changes.
Comptroller Audit Review
03-21-2023
We have reviewed RDA 2406 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
03-21-2023
Concur.
RMD Director
03-24-2023
RDA 2406 is a request to revise an RDA. The retention period will change from five years and then destroy to permanent. The format will be paper/electronic. The Abstract, Cut Off, Disposition Notes, and Worksheet have been updated. Recommend approval of the request to revise RDA 2406.
Public Records Commission
04-18-2023
PRC approves RDA 2406.