An official website of the Tennessee Secretary of State.
Core Data
RDA Number
2404
Effective Date
Record Series Abstract
Records contain: Application for Certificate of Competency (CN-0704), Certificate of Competency (CN-0756), Water/Wastewater Operator Renewal (CN-0702), Notice and Final Notice of Failure to Renew, Notice of Loss of Certification, etc. Records are maintained to document certification requirements of operators to lawfully operate water/waste water operations for the protection of the public health and environment and prevent inadequate operation of such water systems. Enforcement and penalties for incompetency, falsification of documents, negligence, or inaccurate data on qualifications, etc., which can lead to penalties and revoke the certification of an operator based on this information.
Record Series Active
Yes
Cut Off at End of
Other
If Other, Explain
THE FILES ARE TO BE CUT OFF AT THE END OF EACH: Annual certification period (October 1 thru September 30).
Total Retention Years
5
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
THE FILES ARE TO BE CUT OFF AT THE END OF EACH: Annual certification period (October 1 thru September 30). Maintain in agency 5 years for re-certification verification, then destroy. Files contain personal information required for certification--birth certificates, verification of citizenship, such as a state-issued ID or Driver's license, birth certificate, valid, unexpired US Passport, social security card. If alien status the applicant must have acceptable US Department of Homeland Security documents through SAVE verification program. Verification of Work experience documents signed by a certified operator of similar or higher classification, familiar with work experience. . Or certification issued contingent upon reciprocal privileges granted by the State from another state, provided the requirements of that state are comparable or higher, and do not conflict with this process.Certification is for 5 years and revocation is 5 years.
Worksheet
Record Location
Fleming Training Center, 2022 Blanton Avenue, Murfresboro,Tn 37129 Murfresboro, TN 37
File Arrangement
alpha
Media Format Generated
Paper
Media Format Stored
Paper
Date Range
2008- Current
Allotment Code
327.44
Annual Accumulation
24 cu. ft.
Current Volume
146 cu. ft.
Record Value
Administrative
Fiscal
Legal
Audit Requirements
State
Information Shared Outside the State
Yes
Shared Agencies
Environmental Protection Agency (EPA)
Essential Record
No
Confidential
No
Does this Record Series Contain Sensitive Information?
No
Agency Retention
Maintain in agency 5 years, after annual renewal/fee period,then destroy.
Records Center Retention Period
0
Retention Legal Citation
TCA 68-221-904 Certifed Operators only--Violations of part--Penalties, 909 and 910 responsibilities and duration.
RDA Comments
Records Management Division (RMD)
04-03-2014
Please Clarify Date Range. 6/13/14- Agency has provided date range. No recommended changes.
Tennessee State Library and Archives
05-12-2014
TSLA concurs with RMD comment.
Comptroller Audit Review
08-05-2014
Awaiting information requested by RMD from agency.5-28-14 We have reviewed RDA 2404 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
07-08-2014
Thank you
RMD Director
08-05-2014
RDA 2404 is a request to revise an RDA. The retention period will be changed from twenty-five years to five years. Recommend approval of RDA 2404.
Public Records Commission
09-10-2014
PRC approved RDA 2404