Record Series Abstract
Record series contains applicant records and supporting documentation for banks participating in the collateral pool or serving as trustee custodians. Record series also includes letters of credit from Federal Home Loan Banks.
Record Series Active
Cut Off at End of
If Other, Explain
Files are cut off upon withdrawal from the program.
Total Retention Years
Total Retention Months
Retention End Action
Incoming documents are scanned and verified for accuracy; paper files are shredded after verification. Electronic copies kept in an agency database for 10 years then destroyed by state approved methods.
Andrew Jackson Building, 13th floor
alpha and numeric
1980s to current
.5 Megabyte electronic
3.3 Megabyte electronic
Information Shared Outside the State
Yes - Original
Essential Record Stored
essential record is stored electronically in agency
Essential Record Media Type
Confidential Legal Citation
Does this Record Series Contain Sensitive Information?
Records Center Retention Period
Retention Legal Citation
Record Sample PDF
Agency Shared Drive Server
standard server array
Documents are stored in PDF format on agency shared drives.
System is located in the agency office in the Andrew Jackson Building.
Files are backed up daily. Full procedures are on file with the Treasury IT division.
Detailed DR procedures for Treasury's file share are located in the Treasury Recovery Planner.
Data Migration Description
Detailed plans for migrating Treasury's records are on file with the Treasury IT division.
Legacy Revision UUID