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Bank Collateral Pool Applicant and Trustee Custodian Records

RDA Number
2393
Effective Date
Record Series Abstract
Record series contains applicant records and supporting documentation for banks participating in the collateral pool or serving as trustee custodians. Record series also includes letters of credit from Federal Home Loan Banks.
Record Series Active
Yes
Cut Off at End of
Other
If Other, Explain
Files are cut off upon withdrawal from the program.
Total Retention Years
10
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
Incoming documents are scanned and verified for accuracy; paper files are shredded after verification. Electronic copies kept in an agency database for 10 years then destroyed by state approved methods.
Allotment Code
309
Record Location
Andrew Jackson Building, 13th floor
File Arrangement
alpha and numeric
Date Range
1980s to current
Annual Accumulation
.5 Megabyte electronic
Current Volume
3.3 Megabyte electronic
Record Value
Administrative
Fiscal
Audit Requirements
Both
Information Shared Outside the State
No
Essential Record
Yes - Original
Essential Record Stored
essential record is stored electronically in agency
Essential Record Media Type
Electronic
Confidential
No
Confidential Legal Citation
N/A
Does this Record Series Contain Sensitive Information?
No
Agency Retention
10 years
Records Center Retention Period
N/A
Record Sample PDF
838.sample.pdf90.51 KB
System Name
Agency Shared Drive Server
Hardware Description
standard server array
Software Description
Documents are stored in PDF format on agency shared drives.
System Location
System is located in the agency office in the Andrew Jackson Building.
Backup Procedures
Files are backed up daily. Full procedures are on file with the Treasury IT division.
Disaster Recovery
Detailed DR procedures for Treasury's file share are located in the Treasury Recovery Planner.
Data Migration Description
Detailed plans for migrating Treasury's records are on file with the Treasury IT division.
Legacy Revision UUID
838