An official website of the Tennessee Secretary of State.
Core Data
RDA Number
2392
Effective Date
Record Series Abstract
RECORDS SERIES INCLUDES, BUT IS NOT LIMITED TO, ALL REQUIRED DOCUMENTS PERTAINING TO HAZARDOUS CHEMICALS AND MATERIALS USED OR STORED IN THE WORKPLACE. INCLUDES WORKPLACE CHEMICALS, HAZARDOUS MATERIAL BIN CARDS, HAZARDOUS MATERIAL INVENTORY AND MATERIAL SAFETY DATA SHEETS.
Record Series Active
Yes
Cut Off at End of
Other
If Other, Explain
When hazardous materials or chemicals are no longer used or stored onsite.
Total Retention Years
30
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
Records series remains active for as long as hazardous chemicals or materials are used or stored onsite. Records will be maintained for an additional 30 years following the removal of hazardous materials and chemicals and then destroyed by state approved methods
Worksheet
Record Location
Various TDOC Facilities
File Arrangement
Alpha
Media Format Generated
Paper
Media Format Stored
Paper
Date Range
1995 to current
Agency
Allotment Code
32901
Annual Accumulation
Less than 4 cu. ft.
Current Volume
78 cu. ft.
Record Value
Administrative
Legal
Audit Requirements
State
Information Shared Outside the State
No
Essential Record
No
Essential Record Stored
Various TDOC Facilities
Essential Record Media Type
Paper
Confidential
No
Does this Record Series Contain Sensitive Information?
No
Agency Retention
30 years
Records Center Retention Period
0
Retention Legal Citation
TCA 50-3-2001
RDA Comments
Records Management Division (RMD)
08-16-2018
No recommended changes.
Tennessee State Library and Archives
08-16-2018
No recommended changes.
Comptroller Audit Review
08-17-2018
We have reviewed RDA 2392 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
09-27-2018
TDOC concurs
RMD Director
10-12-2018
RDA 2392 is a request to revise an RDA. The retention period will remain thirty years and destroy. The format will be paper. The Title, Abstract, Cut Off, Disposition Notes, and Worksheet have been updated. Recommend approval of request to revise RDA 2392.
Public Records Commission
10-30-2018
PRC approves RDA 2392.