Core Data
RDA Number
2340
Effective Date
Wed, 09/23/2026
Record Series Abstract
Records include but are not limited to Resident Disability Fishing, Hunting & Trapping Licenses Applications. These licenses are issued for disabled veterans, senior citizens, and fishing applications for blind persons. These licenses are available for a one-time fee and are valid for the rest of the license holder's life.
Record Series Active
Yes
Cut Off at End of
Calendar Year
Total Retention Years
76
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
Records are maintained in both paper and electronic format. The files are to be cut off at the end of each calendar year, then maintained in-agency 76 years. At the end of this period, the records are destroyed when the applicant reaches the lifetime average of 76 established by the mortality tables.
Worksheet
Record Location
5107 Edmondson Pike
Nashville, TN 37211
Nashville, TN 37211
Media Format Generated
Electronic
Paper
Media Format Generated Summary
Electronic: Text
Paper: Sheet
Media Format Stored
Electronic
Paper
Media Format Stored Summary
Paper: Sheet
Agency
Allotment Code
32801
Audit Requirements
State
Information Shared Outside the State
No
Essential Record
No
Confidential
No
Does this Record Series Contain Sensitive Information?
No
Retention Legal Citation
NO
Electronic Records Plan Inventory
System Name
BH01WF53
Hardware Description
VMWare environment at TWRA Data Center
Software Description
Windows Server 2008, VMWare Virtual Server
System Location
TWRA Data Center, Region 5 Ground Floor
Backup Procedures
Daily hourly snapshots with weekly images sent off site
Disaster Recovery
Redundant system located at secondary TWRA Data Center. Backup data/images are loaded onto redundant system. Systems tested quarterly. Offsite retrieval of data/images if necessary.
Data Migration Description
Data migration is handled according to system updates, upgrades and replacement recommendations.
RDA Comments
Records Management Division (RMD)
Thu, 08/13/2026
No recommended changes.
Tennessee State Library and Archives
Mon, 08/17/2026
No recommended changes.
Comptroller Audit Review
Tue, 08/18/2026
We have reviewed RDA 2340 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
Thu, 08/20/2026
No recommended changes.
RMD Director
Thu, 08/20/2026
RDA 2340 is a request to revise an RDA. The retention period will remain seventy-six years and then destroy. The format will be paper/electronic. The Title, Abstract, Cut Off, Disposition Notes, and the Worksheet have been updated. Recommend approval of the request to revise RDA 2340.
Public Records Commission
Wed, 09/23/2026
PRC approves RDA 2340.
