An official website of the Tennessee Secretary of State.
Core Data
RDA Number
2337
Effective Date
Record Series Abstract
RECORDS document the inspection and certification of vehicles for air pollution emissions testing. Included: Application for Fleet Vehicle Inspector License (Cn-1023), Application for fleet Inspection Permit (CN-1024), Application for Vehicle Exemption (CN-1026), and Vehicle Emissions Testing Waiver Application (CN-1105), correspondence and enforcement. Vehicle inspection is required every year. Fees are submitted to Fiscal Services Fee Section.
Record Series Active
Yes
Cut Off at End of
Calendar Year
Total Retention Years
5
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
Files are to be cut off at the end of each calendar year. Maintain records in agency five years and then destroy. Records may be transferred to state records center for storage during the five year retention period. Destroy by state approved method after retention expires.
Worksheet
Record Location
15th Floor, William R. Snodgrass Tennessee Tower, Nashviille
File Arrangement
Alpha--company
Media Format Generated
Paper
Media Format Stored
Paper
Date Range
2008 to present
Allotment Code
327.32
Annual Accumulation
5 cubic feet
Current Volume
22 cubic feet
Record Value
Administrative
Audit Requirements
State
Information Shared Outside the State
Yes
Shared Agencies
Environmental Protection Agency (EPA)
Essential Record
No
Confidential
No
Does this Record Series Contain Sensitive Information?
No
Agency Retention
5 years
Records Center Retention Period
0
Retention Legal Citation
Rules Chapter 1200-3-29-3
RDA Comments
Records Management Division (RMD)
04-03-2014
Questions why this RDA has a 1 year retention. RDA is missing value for Audit Requirements and Reference Frequency. This record series appears best suited for SW05. Update 7-8-2014 Spoke with Agency and they advised the record series is subject to State Audit and referenced 4 times in 1st year and never after. Worksheet updated.
Tennessee State Library and Archives
05-12-2014
TSLA concurs with RMD comments.
Comptroller Audit Review
06-03-2014
We have reviewed RDA 2337 from an audit standpoint. We recommend changing retention period to 5 years.
Agency Records Officer
07-08-2014
Agency agrees with 5 year retention. Thank you
RMD Director
08-04-2014
RDA 2337 is a request to revise an RDA. Recommend changing retention period from three years under the current RDA to five years. Format will remain paper. Recommend approval with the following changes: Total Retention: 5 years Disposition Notes: Files are to be cut off at the end of each calendar year. Maintain records in agency five years and then destroy. Records may be transferred to state records center for storage during the five year retention period. Destroy by state approved method after retention expires. Agency Retention: 5 years
Public Records Commission
09-10-2014
PRC approved RDA 2337 with the following changes: Total Retention: 5 years Disposition Notes: Files are to be cut off at the end of each calendar year. Maintain records in agency five years and then destroy. Records may be transferred to state records center for storage during the five year retention period. Destroy by state approved method after retention expires. Agency Retention: 5 years