Record Series Abstract
RECORDS document the inspection and certification of vehicles for air pollution emissions testing. Included: Application for Fleet Vehicle Inspector License (Cn-1023), Application for fleet Inspection Permit (CN-1024), Application for Vehicle Exemption (CN-1026), and Vehicle Emissions Testing Waiver Application (CN-1105), correspondence and enforcement. Vehicle inspection is required every year. Fees are submitted to Fiscal Services Fee Section.
Record Series Active
Cut Off at End of
Total Retention Years
Total Retention Months
Retention End Action
Files are to be cut off at the end of each calendar year. Maintain records in agency five years and then destroy. Records may be transferred to state records center for storage during the five year retention period. Destroy by state approved method after retention expires.
15th Floor, William R. Snodgrass Tennessee Tower, Nashviille
Media Format Generated
Media Format Stored
2008 to present
5 cubic feet
22 cubic feet
Information Shared Outside the State
Environmental Protection Agency (EPA)
Does this Record Series Contain Sensitive Information?
Records Center Retention Period
Retention Legal Citation
Rules Chapter 1200-3-29-3
Records Management Division (RMD)
Questions why this RDA has a 1 year retention. RDA is missing value for Audit Requirements and Reference Frequency. This record series appears best suited for SW05. Update 7-8-2014 Spoke with Agency and they advised the record series is subject to State Audit and referenced 4 times in 1st year and never after. Worksheet updated.
Tennessee State Library and Archives
TSLA concurs with RMD comments.
Comptroller Audit Review
We have reviewed RDA 2337 from an audit standpoint. We recommend changing retention period to 5 years.
Agency Records Officer
Agency agrees with 5 year retention. Thank you
RDA 2337 is a request to revise an RDA. Recommend changing retention period from three years under the current RDA to five years. Format will remain paper. Recommend approval with the following changes: Total Retention: 5 years Disposition Notes: Files are to be cut off at the end of each calendar year. Maintain records in agency five years and then destroy. Records may be transferred to state records center for storage during the five year retention period. Destroy by state approved method after retention expires. Agency Retention: 5 years