Core Data
RDA Number
2332
Effective Date
Wed, 09/23/2026
Record Series Abstract
Documentation recording the possession, exhibition, and propagation of captive wildlife, as well as documentation of scientific studies on wildlife.
Record Series Active
Yes
Cut Off at End of
Calendar Year
Total Retention Years
99
Total Retention Months
0
Retention End Action
Permanent
Disposition Notes
Records are stored in both paper and electronic format. Scientific Documentation is required to be maintained indefinitely for possible court cases. Records are maintained in agency for 99 years before being archived in electronic format.
Worksheet
Record Location
5107 EDMONSON PIKE
NASHVILLE TN 37211
NASHVILLE TN 37211
File Arrangement
COUNTY
Media Format Generated
Electronic
Paper
Media Format Generated Summary
Electronic: Text
Electronic: Spreadsheet/Database
Electronic: Email
Electronic: Other
Paper: Sheet
Paper: Other
Media Format Stored
Electronic
Paper
Media Format Stored Summary
Electronic: Text
Electronic: Spreadsheet/Database
Electronic: Email
Electronic: Other
Paper: Sheet
Paper: Other
Date Range
1970 - current
Agency
Allotment Code
32081
Annual Accumulation
.5 cu. ft. .5 GB
Current Volume
5 cu. ft. 3 GB
Record Value
Administrative
Historic
Legal
Audit Requirements
State
Information Shared Outside the State
Yes
Shared Agencies
OTHER STATE AGENCIES FOR INVESTIGATIONS AS REQUIRED
Essential Record
Yes - Original
Essential Record Stored
ARCHIVED ELECTRONIC FORMAT WILL BE KEPT ON LOCAL SERVERS.
Essential Record Media Type
Paper
Confidential
No
Does this Record Series Contain Sensitive Information?
No
Agency Retention
PERMANENT
Records Center Retention Period
KEPT PERMANENTLY
Retention Legal Citation
NO
Electronic Records Plan Inventory
System Name
BH01WF53
Hardware Description
VMWare environment at TWRA Data Center
Software Description
Windows Server 2008, VMWare Virtual Server
System Location
TWRA Data Center, Region 5 Ground Floor
Backup Procedures
Daily hourly snapshots with weekly images sent off site
Disaster Recovery
Redundant system located at secondary TWRA Data Center. Backup data/images are loaded onto redundant system. Systems tested quarterly. Offsite retrieval of data/images if necessary.
Data Migration Description
Data migration is handled according to system updates, upgrades and replacement recommendations.
RDA Comments
Records Management Division (RMD)
Thu, 08/13/2026
No recommended changes.
Tennessee State Library and Archives
Mon, 08/17/2026
No recommended changes.
Comptroller Audit Review
Tue, 08/18/2026
We have reviewed RDA 2332 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
Thu, 08/20/2026
No recommended changes.
RMD Director
Thu, 08/20/2026
RDA 2332 is a request to revise an RDA. The retention period will remain permanent. The format will be paper/electronic. The Title, Abstract, Cut Off, Disposition Notes, and the Worksheet have been updated. Recommend approval of the request to revise RDA 2332.
Public Records Commission
Wed, 09/23/2026
PRC approves RDA 2332.
