Core Data
RDA Number
2325
Effective Date
Wed, 09/23/2026
Record Series Abstract
Records include but not limited to; Act, Rules, Regulations, Manuals, Applications, Vouchers, Ledgers, Reports, and Agreements.
Record Series Active
Yes
Cut Off at End of
Fiscal Year
Total Retention Years
10
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
Records are generated in both paper and electronic format. Once received, records are stored in both paper and electronic format. Once retention ends, records will be destroyed by state-approved methods.
Worksheet
Record Location
5107 Edmondson Pike
Nashville, TN 37211
Nashville, TN 37211
File Arrangement
Alpha
Date Range
1989 - current
Agency
Allotment Code
32801
Annual Accumulation
1 cu. ft.; .5 gb
Current Volume
4.0 cu. ft.; 7gb
Record Value
Fiscal
Legal
Audit Requirements
Both
Information Shared Outside the State
No
Essential Record
No
Essential Record Media Type
Paper
Confidential
No
Does this Record Series Contain Sensitive Information?
No
Agency Retention
10
Retention Legal Citation
NO
Electronic Records Plan Inventory
System Name
BH01WF53
Hardware Description
VMWare environment at TWRA Data Center
Software Description
Windows Server 2008, VMWare Virtual Server
System Location
TWRA Data Center, Region 5 Ground Floor
Backup Procedures
Daily hourly snapshots with weekly images sent off site
Disaster Recovery
Redundant system located at secondary TWRA Data Center. Backup data/images are loaded onto redundant system. Systems tested quarterly. Offsite retrieval of data/images if necessary.
Data Migration Description
Data migration is handled according to system updates, upgrades and replacement recommendations.
RDA Comments
Records Management Division (RMD)
Thu, 08/13/2026
No recommended changes.
Tennessee State Library and Archives
Mon, 08/17/2026
No recommended changes.
Comptroller Audit Review
Tue, 08/18/2026
We have reviewed RDA 2325 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
Thu, 08/20/2026
No recommended changes.
RMD Director
Thu, 08/20/2026
RDA 2325 is a request to revise an RDA. The retention period will remain ten years and then destroy. The format will be paper/electronic. The Abstract, Disposition Notes, and the Worksheet have been updated. Recommend approval of the request to revise RDA 2325.
Public Records Commission
Wed, 09/23/2026
PRC approves RDA 2325.
