An official website of the Tennessee Secretary of State.
Core Data
RDA Number
2324
Effective Date
Record Series Abstract
Records include but not limited to; Original articles, Proofs, Printout, Change Form, Corrections to verify sources, Batch Control numbers, etc.
Record Series Active
Yes
Cut Off at End of
Calendar Year
Total Retention Years
5
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
Records are generated and maintained in electronic format. Records will be destroyed by state-approved methods once retention ends.
Worksheet
Record Location
440 Hogan Rd. Nashville, TN 37220
File Arrangement
By Year
Media Format Generated
Electronic
Media Format Stored
Electronic
Date Range
1990 - current
Agency
Allotment Code
32081
Annual Accumulation
2 gigabyte
Current Volume
20 gigabyte
Record Value
Administrative
Legal
Audit Requirements
State
Information Shared Outside the State
No
Essential Record
Yes - Original
Essential Record Stored
440 Hogan Rd. Nashville, TN 37220
Essential Record Media Type
Electronic
Confidential
No
Does this Record Series Contain Sensitive Information?
No
Agency Retention
5 years
Records Center Retention Period
0
Retention Legal Citation
NO
Electronic Records Plan Inventory
System Name
BH01WF53
Hardware Description
VMWare environment at TWRA Data Center
Software Description
Windows Server 2008, VMWare Virtual Server
System Location
TWRA Data Center, Region 5 Ground Floor
Backup Procedures
Daily hourly snapshots with weekly images sent off site
Disaster Recovery
Redundant system located at secondary TWRA Data Center. Backup data/images are loaded onto redundant system. Systems tested quarterly. Offsite retrieval of data/images if necessary.
Data Migration Description
Data migration is handled according to system updates, upgrades and replacement recommendations.
RDA Comments
Records Management Division (RMD)
10-04-2018
No recommended changes.
Tennessee State Library and Archives
10-04-2018
No recommended changes.
Comptroller Audit Review
10-04-2018
We have reviewed RDA 2324 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
10-08-2018
Agency concurs.
RMD Director
10-11-2018
RDA 2324 is a request to revise an RDA. The retention period will change from three years to five years and destroy. The format will be electronic. The Title, Abstract, Cut Off, Disposition Notes, and Worksheet have been updated. Recommend approval of request to revise RDA 2324.
Public Records Commission
10-30-2018
PRC approves RDA 2324.