An official website of the Tennessee Secretary of State.
Core Data
RDA Number
2320
Effective Date
Record Series Abstract
Files may include but not limited to records relating to curatorial, educational, public relations and administrative activities for museum exhibits, both temporary and permanent installations.
Record Series Active
Yes
Cut Off at End of
Other
If Other, Explain
Once exhibit has ended files remain in agency permanently.
Total Retention Years
0
Total Retention Months
0
Retention End Action
Permanent
Disposition Notes
Records are generated and stored in paper/electronic. Once the exhibit is over the records retained in agency.
Worksheet
Record Location
In agency. 505 Deaderick St. Nashville, TN 37243
File Arrangement
Chronological
Media Format Generated
Both
Date Range
1970-current
Agency
Allotment Code
31627
Annual Accumulation
1 cu. ft., 5 GB
Current Volume
90 cu. ft., 50 GB
Record Value
Administrative
Fiscal
Historic
Legal
Audit Requirements
State
Information Shared Outside the State
No
Essential Record
No
Essential Record Stored
N/A
Confidential
No
Confidential Legal Citation
N/A
Does this Record Series Contain Sensitive Information?
No
Agency Retention
Permanent
Records Center Retention Period
N/A
Retention Legal Citation
YES T.C.A 4-12-101
Electronic Records Plan Inventory
System Name
Argus
Hardware Description
Windows VM application server and shared SQL database VM
Software Description
TSM hardware environment is managed by Data Center
System Location
Servers are located in the south data center
Backup Procedures
Follow normal STS process-nightl backup for changes; monthly full backup. 30 days onsite at STS. Sent of offsite storage for previous months.
Disaster Recovery
Solution can be recovered from most recent backup.
Data Migration Description
Vendor completed data migration from physical server and installed data on current infrastructure in 2014
RDA Comments
Records Management Division (RMD)
09-29-2016
No recommended changes.
Tennessee State Library and Archives
10-07-2016
No recommended changes.
Comptroller Audit Review
09-30-2016
We have reviewed RDA 2320 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
10-13-2016
Agency Concurs
RMD Director
10-14-2016
RDA 2320 is a request to revise an RDA. The retention period will remain permanent. The format will be paper/electronic. The Abstract, Disposition, and Worksheet have been updated. Recommend approval of request to revise RDA 2320.
Public Records Commission
11-03-2016
PRC approves RDA 2320.