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Agency Case Files

RDA Number
Effective Date
Record Series Abstract
Records series consists of the following: Criminal Investigation Case Files, Drug Investigation Case Files, Technical Services Investigation Case Files, Medicaid Fraud Investigation Case Files, Forensic Services reports, evidence, and other pertinent documentation needed in the case.
Record Series Active
Cut Off at End of
If Other, Explain
Cut off for case files after verification that the case is fully adjudicated and no other claims or appeals in the case may be filed.
Total Retention Years
Total Retention Months
Retention End Action
Disposition Notes
The files are to be cut off after verification that the case if fully adjudicated and no other claims or appeals in the case may be filed. Then they are to be permanently kept by the agency. TCA 10-7-504
Record Location
Tennessee Bureau of Investigation 901 R.S. Gass Boulevard Nashville, TN 37216
File Arrangement
Numeric (Case File)
Media Format Generated
Date Range
1951 to current
Annual Accumulation
9 Cu. Ft./10 GB
Current Volume
1711 Cu.Ft./647 GB
Record Value
Audit Requirements
Information Shared Outside the State
Essential Record
Yes - Original
Essential Record Stored
Original and duplicate stored in agency in separate locations. Electronic shall be kept or backed up on separate servers.
Essential Record Media Type
Confidential Legal Citation
TCA 10-7-504, no expiration
Does this Record Series Contain Sensitive Information?
Agency Retention
100 years, 0 months- Permanent
Records Center Retention Period
Not submitted to Records Center
System Name
Investigations + Evidence
Hardware Description
Physical Server; HP ProLiant DL 380 G6; 8 Xeon X550 Processors @ 2.67 GHZ; 32 GB of RAM; 1 NIC; Raid 50 Array 820 GB (C Parition 292 GB and E Parition 527 GB); HP MSA50 Disrect Attached Storage Array Raid 5- 5 TB Storage Array
Software Description
Oracle Database 11g Enterprise Edition; Windows Server 2008 Enterprise SP 2
System Location
Tennessee Bureau of Investigation 901 R.S. Gass Blvd. Nashville, TN 37216
Backup Procedures
This server replicates to ISIS Server for which is a separate server and storage array from the production I + E Server; Server 2008 R2 Enterprise; 32 Xeon E5-2670 2.67 GHZ Processors; 4 NICS in a team; C drive 2.2 TB; V Drive (Direct Attached Storage Array 5588.76 GB [5.6TB]) Back-ups occur nightly
Disaster Recovery
Currently in Development- Disaster Recovery site will be at Data Center South
Data Migration Description
Data will be replicated using recover point appliance recovery will be handled with that data replication
Records Management Division (RMD)
No recommended changes. Consider adding TCA 38-6-106 and TCA 38-6-107 to Confidential legal citation.
Tennessee State Library and Archives
No recommended changes.
Comptroller Audit Review
We have reviewed RDA 2307 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
Agency Concurs
RMD Director
RDA 2307 is a request to revise an RDA. The retention period will change from one hundred years and destroy to permanent. The format will change to paper/electronic. The Title, Abstract, Cut Off, Disposition, and Worksheet have all been updated. The records series will remain in agency due to the confidential nature of the investigative records. Recommend approval of request to revise RDA 2307.
Public Records Commission
PRC approves RDA 2307.