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REIMBURSEMENT FUND AND FINANCIAL RESPONSIBLITY

RDA Number
2299
Effective Date
Record Series Abstract
Information regarding reimbursement costs associated with investigation and cleanup of leaking Underground Storage Tanks' General correspondence, reimbursement application (CN-0923), authorization for fund eligibility (CN-0943), payment application, etc.
Record Series Active
Yes
Cut Off at End of
Fiscal Year
Total Retention Years
0
Total Retention Months
0
Retention End Action
Permanent
Disposition Notes
The files are to be cut off at the end of each fiscal year; then maintain in agency for 1 year; Paper will be converted to microfilm and electronic. Paper will be destroyed by state approved methods upon verification of microfilm/electronic. Microfilm will be stored at the State Records Center (Richards & Richards) permanently. A duplicate copy of the microfilm will be kept in agency permanently. An Electronic copy will also be kept in agency permanently.
Allotment Code
327.41
Record Location
312 Rosa L Parks Ave. 12th floor and 3rd floor file room
File Arrangement
Numerical
Date Range
1990-current
Annual Accumulation
8 cubic feet, 13 rolls of film, 3 GB
Current Volume
153 cubic ft., 270 rolls, 66 GB
Record Value
Administrative
Fiscal
Legal
Audit Requirements
State
Information Shared Outside the State
No
Essential Record
No
Confidential
No
Does this Record Series Contain Sensitive Information?
No
Agency Retention
1 year
Records Center Retention Period
Permanent
Record Sample PDF
751.sample.pdf23.75 KB
System Name
Enterprise FileNet
Hardware Description
Windows Server 2012 R2 Data Center Edition/EMC Isilon
Software Description
FileNet P8 5.2
System Location
Data Center South Primary-Data Center North Secondary
Backup Procedures
Data is backed up nightly as well as a daily snapshot. Backups are onsite for 30 days and anything older is sent to Iron Mountain.
Disaster Recovery
FileNet data is stored until deleted by user or we delete the stored data per request. All backups are kept for 7 years. Data is replicated between the two datacenters in the event that a failover is needed
Data Migration Description
Real time replication
Legacy Revision UUID
751