Record Series Abstract
Documentation showing fees were paid and current, general correspondence change of ownership. Amended Notification for Underground Storage Tanks Sellers Reporting of Ownership of Tanks (CN0911), Permanent Closure Report (CN-0927), Application for Permanent Closure (CN0928), Notification of Indicia of Ownership Petroleum-UST CN1186, Notification for Underground Storage Tanks (CN1260), Voluntary Registry Registration for a Petroleum Site(CN1267), Annual Fee Receipt (CN1302).
Record Series Active
Cut Off at End of
Total Retention Years
Total Retention Months
Retention End Action
The files are to be cut off at the end of each calendar year; then maintain in agency for 1 year; Paper will be converted to microfilm and electronic. Paper will be destroyed by state approved methods upon verification of microfilm/electronic. Microfilm will be stored at the State Records Center (Richards & Richards) permanently. A duplicate copy of the microfilm will be kept in agency permanently. Migrate tapes, cd/dvd or other electronic media when the software or hardware is upgraded or replaced. Electronic versions will be kept in agency permanently.
12TH Floor, Wm R. Snodgrass TN Tower, 312 Rosa L. Parks Avenue, Nashville
Media Format Generated
13 cubic feet, 9 rolls of microfilm,4GB
153 cubic feet, 175 rolls of microfilm, 87 GB
Information Shared Outside the State
Environment Protection Agency
Does this Record Series Contain Sensitive Information?
Records Center Retention Period
Electronic Records Plan Inventory
Windows Server 2012 R2 Data Center Edition/EMC Isilon
FileNet P8 5.2
Data Center South Primary-Data Center North Secondary
Data is backed up nightly as well as a daily snapshot. Backups are onsite for 30 days and anything older is sent to Iron Mountain
FileNet data is stored until deleted by user or we delete the stored data per request. All backups are kept for 7 years. Data is replicated between the two datacenters in the event that a failover is needed
Data Migration Description
Real time replication
Records Management Division (RMD)
No recommended changes.
Tennessee State Library and Archives
No recommended changes.
Comptroller Audit Review
We have reviewed RDA 2297 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
RDA 2297 is a request to revise an RDA. The retention period will remain permanent. The format will change to paper/electronic/film. The Title is changing from \\\\\\\"Notification by Facility\\\\\\\" to Underground Storage Tanks - Notification by Facility\\\\\\\". The Abstract, Disposition, and worksheet have been updated. Recommend approval of request to revise RDA 2297.