An official website of the Tennessee Secretary of State.
Core Data
RDA Number
2291
Effective Date
Record Series Abstract
The record series contains data collected from Tennessee employers on work related illnesses, non-fatal injuries and fatal injuries collected annually through the Survey of Occupational Injuries and Illnesses (SOII) and the Census of Fatal Occupational Injuries (CFOI). The SOII and CFOI are administered annually by the U.S. Department of Labor, Bureau of Labor Statistics (BLS) in conjunction with the Tennessee Department of Labor and Workforce Development (TDLWD). Employers may submit SOII and CFOI survey information directly to the BLS in electronic format or they may submit the survey information to the Tennessee Department of Labor and Workforce Development (TDLWD) in paper format. Tennessee has record retention and record destruction responsibilities only for the SOII and CFOI survey information that is submitted to TDLWD in paper format.
Record Series Active
Yes
Cut Off at End of
Calendar Year
Total Retention Years
5
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
The records are generated as paper, cut off at the end of the calendar year and then filed in paper form in a filing drawer for the duration of the 5 year retention period. Once the retention period has ended, the records are destroyed in compliance with state standards for the destruction of confidential information.
Worksheet
Record Location
220 French Landing Drive, Nashville, TN 37243
File Arrangement
Numerical
Media Format Generated
Paper
Media Format Stored
Paper
Date Range
2010 - 2016
Allotment Code
33720
Annual Accumulation
4 cu. ft.
Current Volume
24 cu. ft.
Record Value
Administrative
Audit Requirements
Both
Information Shared Outside the State
Yes
Shared Agencies
USDOL, Bureau of Labor Statistics
Essential Record
No
Confidential
No
Confidential Legal Citation
Confidential Information Protection and Statistical Efficiency Act of 2002 (Title 5 of Public Law 107-347)
Does this Record Series Contain Sensitive Information?
No
Agency Retention
5 years
Records Center Retention Period
None
Retention Legal Citation
20 CFR 200.33 - 200.337
RDA Comments
Records Management Division (RMD)
08-18-2016
No recommended changes.
Tennessee State Library and Archives
08-18-2016
No recommended changes.
Comptroller Audit Review
08-18-2016
We have reviewed RDA 2291 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
08-22-2016
No agency comments
RMD Director
08-29-2016
RDA 2291 is a request to revise an RDA. The retention period will remain five years and the format will remain paper. The Abstract, Disposition, and Worksheet have been updated. Recommend approval of request to revise RDA 2291.
Public Records Commission
11-03-2016
PRC approves RDA 2291.