An official website of the Tennessee Secretary of State.
Core Data
RDA Number
2283
Effective Date
Record Series Abstract
Includes completed savings request forms received from offenders working in TRICOR programs that are requesting disbursement from their savings account.
Record Series Active
Yes
Cut Off at End of
Fiscal Year
Total Retention Years
10
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
Records are generated as paper, but may be stored in either paper or electronic format. Files are cut-off at the end of each fiscal year then scanned and maintained on the agency's H Drive for 10 years. Files are purged from the H Drive at the end of the fiscal year on the 10th year.
Worksheet
Record Location
TRICOR Central Office, Weiland Workforce Development Center,6185 Cockrill Bend Circle, Nashville, TN 37209
File Arrangement
chronologically by offender's TOMIS
Media Format Generated
Paper
Date Range
1990 - current
Agency
Allotment Code
316.08
Annual Accumulation
1 cu. ft 0.1 gb
Current Volume
6 cf paper and .340 gb electronic
Record Value
Administrative
Fiscal
Legal
Audit Requirements
State
Information Shared Outside the State
No
Essential Record
Yes - Original
Essential Record Stored
TRICOR Central Office, Weiland Workforce Development Center, 6185 Cockrill Bend Circle, Nashville, TN 37209, with TRICOR Offender Payroll Specialist
Essential Record Media Type
Electronic
Confidential
No
Confidential Legal Citation
Not Applicable
Does this Record Series Contain Sensitive Information?
No
Agency Retention
10 years
Records Center Retention Period
Not Applicable
Retention Legal Citation
Not Applicable
Electronic Records Plan Inventory
System Name
TRICOR Shared Drive H: (\\ag03sdcwf00522.net.ads.state.tn.us\AF08_Data) H:\TRICOR\Offender Payroll & Savings
Hardware Description
Hosted, standard virtual machine (VM) STS commodity-type server
Software Description
Microsoft Windows Operating System, file sharing authenticated through Active Directory - Domain 1135, TRICOR
System Location
STS South Data Center, Lavergne TN
Backup Procedures
Executed in accordance with the Tier/level services provided by STS managed server team.
Disaster Recovery
STS Block Model Storage IOPS, Gold, Platinum, or Silver Tier (TRICOR has subscriptions to all three but STS billing is not specific to a particular server instance.
Data Migration Description
Regular monthly maintenance of operating system security and features upgrade patches managed and performed by for the STS-managed agency file servers at the State's South Data Center
RDA Comments
Records Management Division (RMD)
08-23-2018
No recommended changes.
Tennessee State Library and Archives
08-23-2018
No recommended changes.
Comptroller Audit Review
08-24-2018
We have reviewed RDA 2283 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
08-28-2018
Agency requests that RM unlocks RDA 2283 for correction. Thank you!
RMD Director
09-04-2018
RDA 2283 is a request to revise an RDA. The retention period will change from three years to ten years and destroy. The format will now be paper/electronic. The Title, Abstract, Disposition Notes, and Worksheet have been updated. Recommend approval of request to revise RDA 2283.
Public Records Commission
10-30-2018
PRC approves RDA 2283.