RETURN CHECK FILES

THE RECORD IS GENERATED BY THE AGENCY AS A PAPER LETTER UPON NOTIFICATION FROM THE STATE TREASURY THAT AN EMPLOYER'S UNEMPLOYMENT INSURANCE (UI) PREMIUM PAYMENT, MADE TO THE AGENCY BY CHECK OR AUTOMATIC CLEARING HOUSE (ACH) DEBIT, WAS RETURNED DUE TO INSUFFICIENT FUNDS. THE AGENCY RETAINS A PAPER COPY OF THE LETTER AND MAILS THE ORIGINAL LETTER TO THE EMPLOYER AS NOTIFICATION THAT THEIR UI PREMIUM PAYMENT DID NOT POST DUE TO INSUFFICIENT FUNDS AND THE PREMIUM AMOUNT OWED BY THE EMPLOYER.THE PAPER COPY IS THEN SCANNED TO BE STORED ELECTRONICALLY IN FILENET.ONCE VERIFIED ON THE SERVER, THE PAPER COPY IS FILED IN A FILING DRAWER IN THE EMPLOYMENT SECURITY EMPLOYER ACCOUNTS UNIT.THE RECORD IS CUT OFF AT THE END OF THE CALENDAR YEAR.BOTH THE PAPER COPY ON FILE IN THE EMPLOYER ACCOUNTS UNIT AND THE ELECTRONIC COPY STORED IN FILENET ARE MAINTAINED AS SUCH FOR THE DURATION OF THE 6 YEAR RETENTION PERIOD.ONCE THE RETENTION PERIOD HAS ENDED,BOTH THE PAPER RECORDS AND THE ELECTRONIC RECORDS FOR WHICH THERE IS NO ONGOING LITIGATION AND FOR WHICH THE ASSETS OF THE EMPLOYER ARE NOT IN CONTROL OR CUSTODY OF THE COURT IN ANY PROCEEDING BEFORE ANY COURT OF THE UNITED STATES OR OF ANY STATE, ARE DESTROYED IN ACCORDANCE WITH STATE REQUIREMENTS FOR THE DESTRUCTION OF CONFIDENTIAL RECORDS.ANY SUCH RECORD FOR WHICH THERE IS ONGOING LITIGATION OR FOR WHICH THE ASSETS OF THE EMPLOYER ARE IN CONTROL OR CUSTODY OF THE COURT IN ANY PROCEEDING BEFORE ANY COURT OF THE UNITED STATES OR OF ANY STATE, THE RECORD WILL BE DESTROYED IN ACCORDANCE WITH STATE REQUIREMENTS FOR THE DESTRUCTION OF CONFIDENTIAL RECORDS UPON RESOLUTION OF ALL ISSUES WHICH ARISE FROM IT.