Record Series Abstract
Record series includes but is not limited to records concerning detainee forms processed to effect adjudication of outstanding but untried charges against inmates.
Record Series Active
Cut Off at End of
If Other, Explain
Total Retention Years
Total Retention Months
Retention End Action
Records are generated in paper or electronic format, records are then maintained in agency for five (5) years after cut off and then destroyed according to state approved methods
320 6th Ave. North, Rachel Jackson Building
Media Format Generated
1970 to Current
1 Cubic ft, .25 MB
5 Cubic Ft, 1 MB
Information Shared Outside the State
District Attorney Offices, Law enforcement agencies, and correction institutions
Essential Record Media Type
Does this Record Series Contain Sensitive Information?
Records Center Retention Period
Electronic Records Plan Inventory
Word based program; Capture
Data Center South
a job is run nightly that creates a backup of the individual databases. Two days of backups are kept on the Server. OIR backs up the server on nightly bases which includes the current two days of backups for each database
Back up data will be used to restore application information to server.
Data Migration Description
The records within the database will be migrated to another electronic application when it is determined the existing system no longer meets the requirements of the Tennessee Department of Correction and another electronic application is developed or purchased. At that time, TDOC IT staff will coordinate with the vendor/software supplier to map data exchanges between the current application and the new application. Data conversion will be required in order to format the current data values into the format required by a replacement software system. Preserving the data integrity is the highest priority when migrating the information from one application to another, to ensure the value of the data is not lost in the process.
Records Management Division (RMD)
No recommended changes.
Tennessee State Library and Archives
No recommended changes.
Comptroller Audit Review
We have reviewed RDA 2245 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
RDA 2245 is a request to revise an RDA. The retention period will change from one year to five years and destroy. The format will be paper/electronic. The Title, Abstract, Cut Off, Disposition Notes, and Worksheet have been updated. Recommend approval of request to revise RDA 2245.