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INMATE GRIEVANCES

RDA Number
2244
Effective Date
Record Series Abstract
ALL RECORDS AND DOCUMENTATION CONCERNING THE PARTICIPATION OF AN INDIVIDUAL IN THE INMATE GRIEVANCE PROCEEDINGS INCLUDING BUT NOT LIMITED TO, GRIEVANCE HEARING MINUTES, INMATE GRIEVANCE, AND RESPONSE AND APPEALS
Record Series Active
Yes
Cut Off at End of
Other
If Other, Explain
Record series is cut off after final disposition of grievance
Total Retention Years
5
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
Record are Maintained in agency for 5 years after cut off, then destroy by state approved method.
Record Location
Various
File Arrangement
Numeric and Alpha
Media Format Generated
Paper
Media Format Stored
Paper
Date Range
1980s - current
Allotment Code
32901
Annual Accumulation
170 cu. ft.
Current Volume
510 cu. ft.
Record Value
Administrative
Legal
Audit Requirements
State
Information Shared Outside the State
No
Essential Record
Yes - Original
Essential Record Stored
Various
Essential Record Media Type
Paper
Confidential
No
Confidential Legal Citation
TCA 4-3-603, TCA 4-3-606, and TCA 41-24-110 and Title 28 CFR 115; and Prison Rape Elimination Act of 2003 standard 115.52(b)(1), (e)(1), and (3).
Does this Record Series Contain Sensitive Information?
No
Agency Retention
5 years
Records Center Retention Period
0
Records Management Division (RMD)
10-03-2018
No recommended changes
Tennessee State Library and Archives
10-04-2018
No recommended changes.
Comptroller Audit Review
10-04-2018
We have reviewed RDA 2244 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
10-09-2018
TDOC Concurs
RMD Director
10-12-2018
RDA 2244 is a request to revise an RDA. The retention period will change from three years to five years and destroy. The format will be paper. The Abstract, Disposition Notes, and Worksheet have been updated. Recommend approval of request to revise RDA 2244.
Public Records Commission
10-30-2018
PRC approves RDA 2244.