An official website of the Tennessee Secretary of State.
Core Data
RDA Number
2243
Effective Date
Record Series Abstract
RECORDS INCLUDE BUT NOT LIMITED TO CORRESPONDENCE, MEMORANDUMS, CONFERENCE MATERIALS RELATING TO GOVERNORS PROGRAM FOR A DRUG FREE TENNESSEE
Record Series Active
No
Cut Off at End of
Fiscal Year
Total Retention Years
5
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
THE FILES ARE TO BE CUT OFF AT THE END OF EACH FISCAL YEAR. THEN SENT TO RICHARDS & RICHARDS FOR THE REMAINDER OF THE RETENTION PERIOD. AT WHICH TIME THE RECORDS CAN BE DESTROYED BY STATE APPROVED METHODS. THESE RECORDS HAVE NOT BEEN GENERATED SINCE 2012. THEY HAVE BEEN STORED AT RICHARDS & RICHARDS SINCE 2012 AND THEREFORE A SAMPLE CAN NOT BE PROVIDED.
Worksheet
Record Location
Records are located at Richards and Richards.
File Arrangement
Alpha
Media Format Generated
Paper
Media Format Stored
Paper
Date Range
to
Agency
Allotment Code
331.09
Annual Accumulation
None_this is no long being done
Current Volume
5 cubic feet
Record Value
Administrative
Audit Requirements
State
Information Shared Outside the State
No
Essential Record
No
Confidential
No
Does this Record Series Contain Sensitive Information?
No
Agency Retention
1 Years
Records Center Retention Period
4 years
Retention Legal Citation
NO
RDA Comments
Records Management Division (RMD)
06-08-2016
No recommended changes.
Tennessee State Library and Archives
06-08-2016
No recommended changes.
Comptroller Audit Review
06-06-2016
We have reviewed RDA 2243 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
06-15-2016
Education agrees, no recommended changes
RMD Director
07-28-2016
RDA 2243 is a request to revise an RDA. The retention period will change from four years to five years and the format will remain paper. The records series is now inactive. The Abstract, Disposition Notes, and Worksheet were also updated. Recommend approval of request to revise RDA 2243.
Public Records Commission
11-03-2016
PRC approves RDA 2243.