Record Series Abstract
Record Series includes but is not limited to: Records relating to the collection of premium tax and related fees by insurance companies and other related business entities conducting business in Tennessee.
Record Series Active
Cut Off at End of
Total Retention Years
Total Retention Months
Retention End Action
Records are generated in both paper and electronic format. After cut off, records are maintained in agency for 10 years in either paper or electronic format and then destroyed according to state approved methods. Paper records are maintained in Agency for 10 years then destroyed according to state approved methods. Paper copies of electronic records may be destroyed as long as the electronic file has been verified for completeness and accuracy.
Davy Crockett Bldg., 500 James Robertson Pkwy. Nashville, TN 37243
2-3 cu ft/1MB
20-25 cu ft/10MB
Information Shared Outside the State
Yes - Original
Essential Record Stored
Essential Record Media Type
Does this Record Series Contain Sensitive Information?
Records Center Retention Period
Retention Legal Citation
TCA 56-4-205, 56-4-206, 56-4-207, 56-4-208, 56-4-215, 56-13-114, 56-14-113, and 56-45-110.
Electronic Records Plan Inventory
Hardware Environment SERFF and OPTins- HP Itanium based RX and RP servers for frontend (web), backend (batch) and database SBS - Virtualized Servers running on CISCO UCS blade environment
SERFF and OPTins - HP-UX 11.31 Server OS with Frontend utilizing Oracle OHS/OAS environment for java 1.5 code and C++ CGIs. Backend mainly C++ and java 1.5 applications and database using Oracle 10G RDBMS SBS - Windows 2003 for Frontend running SunOne server for Java 1.4 applications and HP-UX 11.31 Server running Oracle 10G RDBMS for database. Batch applications run on RDBMS server
Main Processing Center - NAIC Central Office - 1100 Walnut, Kansas City, MO Co-Location/DR Center - Arsalon Technologies - 15721 College Boulevard, Lenexa, KS
Daily, weekly and monthly hot database backups are conducted along with archive logs enabling point-in-time recovery; monthly backups are retained for seven months. Daily and monthly Exchange backups are conducted; monthly backups are retained for thirteen months. Other non-database backups are conducted on a daily, weekly and monthly basis; monthly backups are retained for thirteen months. Backups are replicated to our disaster recovery site for redundancy purposes. All backups are written to disk arrays using de-duplication.
Replication to redundant systems utilizing hardware at Co-Location Facility.
Data Migration Description
All the data associated with SBS is contained in the SBS-TN database housed at the NAIC. All data contained in the SBS-TN database is the property of the state. Data was migrated from the state's legacy systems when TN transitioned to SBS in February 2010. Currently this data is kept on a permanent basis.
Records Management Division (RMD)
No recommended changes.
Tennessee State Library and Archives
No recommended changes.
Comptroller Audit Review
We have reviewed RDA 2228 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
Agency concurs with no recommended changes.
RDA 2228 is a request to revise an RDA. The retention period will change from seven years to ten years and destroy. The format will be paper/electronic. The Title, Abstract, Disposition Notes, and Worksheet have been updated. Recommend approval of request to revise RDA 2228.