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NON-PUBLIC SCHOOL APPROVALS

RDA Number
2211
Effective Date
Record Series Abstract
THE RECORDS INCLUDE CATEGORY 1(State approved schools, that operate under the same state approved guidelines and regulations) AND CATEGORY 5(Schools that are affiliated with church and or domination and are not held to the same standards as state approved schools) OF NON-PUBLIC SCHOOLS AND INFORMATION ON DEMOGRAPHICS.
Record Series Active
Yes
Cut Off at End of
Fiscal Year
Total Retention Years
5
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
THE FILES ARE TO BE CUT OFF AT THE END OF EACH FISCAL YEAR. MAINTAIN IN AGENCY 5 YEARS, THEN DESTROY.
Allotment Code
331.01
Record Location
AJT 9TH FLOOR
File Arrangement
ELECTRONICALLY; ALPHA BY SCHOOL NAME
Date Range
CURRENT
Annual Accumulation
ELECTRONIC RECORDS- 300MB
Current Volume
ELECTRONIC RECORDS- 1.79GB
Record Value
Administrative
Audit Requirements
State
Information Shared Outside the State
No
Essential Record
No
Confidential
No
Does this Record Series Contain Sensitive Information?
No
Agency Retention
5 YEARS
Records Center Retention Period
N/A
System Name
H Drive (department hard drive)
Hardware Description
TDOE uses its H drive server which is housed in a cluster Enterprise SQL 2012 Environment using these devices: Intel 64-bit processors, including IBM System x, eServer xSeries, and BladeCenter servers.
Software Description
TDOE H drive servers run Windows Server 2012 Enterprise 64- Bit R2 or later with these software packages for each portion of the enterprise software application
System Location
OIR's South Data Center located in Smyrna Tennessee hosts the servers that will be utilized for the storage to comply with Statewide and TDOE Electronic Records Policy.
Backup Procedures
H(department) drive drive data are backed up between the north and south OIR data centers, as well as, OIR back ups. These procedures consist of daily incremental back ups, and weekly total back ups on the weekend. The process for backing up data from OIR's South Data Center is to mirror the information at the OIR's North data Center, and then create a weekly back up tape.
Disaster Recovery
Data replication. All H drive data components are shut down and then all data is replicated to a secondary site. Another type of replication is the more common case the data is replicated continuously as needed. Disaster recovery begins with the utilization of the OIR's North Data Center for both operations and data. If both OIR's north and south data centers are out of operation new operations will begin by acquiring appropriate hardware and software from a third party supplier and restoring data from the offline tape backups stored.
Data Migration Description
Migrate the data from the source environment. Analyze the converted deployment data set for potential errors that could occur during the import and for the impact on the destination environment. Backing up data is necessary during this process
Legacy Revision UUID
681