State flag of Tennessee An official website of the Tennessee Secretary of State.

Workforce Innovation and Opportunitues Act (WIOA) PROGRAM RECORDS

RDA Number
2207
Effective Date
Record Series Abstract
ORGANIZATIONAL CHART, Workforce Innovation and Opportunitues Act (WIOA) STATE PLAN & APPROVAL, WIOA CONTRACTS, Memorandum of Understanding (MOU), WIOA WAIVERS, PERFORMANCE NEGOTIATIONS, Local Workforce Development Areas (LWDA) PLANS, RISK ASSESSMENT, CORRECTIVE ACTION PLAN, VARIOUS REPORTS & ANNUALS/GUIDES/PUBLICATIONS, STATE & LOCAL BOARD APPOINTMENTS/BY-LAWS/Meeting (MTG) MINUTES, GRANTS, ETC. RAPID RESPONSE MTGS/GROUPWISE CALENDARS, Worker Adjustment and Retraining Notification (WARN) INFORMATION, CONTRACTS (FAST TRACK, APPRENTICESHIP ASSISTANCE PROGRAM, TN ECONOMIC RECOVERY TRAINING GRANT), INCUMBENT WORKER GRANT, Eligible Training Provider List (ETPL) APPLICATION, ETPL CHANGE FORM, ETPL ANNUAL REPORT
Record Series Active
Yes
Cut Off at End of
Fiscal Year
Total Retention Years
5
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
Files are to be cut off at the end of each fiscal year, then maintain in agency five years. After audit the records are no longer active. Records converted from paper to electronic will be verified for completeness and accuracy before destruction of the paper copy. Electronic record will be kept for remainder of five year retention period.
Allotment Code
337.1
Record Location
75 AMERICAN JOB CENTERS ACROSS THE STATE.
File Arrangement
All: Alpha, numeric, and other methods
Date Range
CURRENT
Annual Accumulation
800 cu/2 GB
Current Volume
1372 cu/15.97434 GB
Record Value
Administrative
Audit Requirements
Both
Information Shared Outside the State
Yes
Shared Agencies
United States Department of Labor
Essential Record
Yes - Original
Essential Record Stored
State Server
Essential Record Media Type
Electronic
Confidential
No
Does this Record Series Contain Sensitive Information?
No
Agency Retention
5
Records Center Retention Period
N/A
System Name
ag03sdcwf505 File Share
IT-ABC Number
N/A
Hardware Description
Virtual Server in OIR data center
Software Description
N/A
System Location
OIR Data Center South
Backup Procedures
backed up by OIR
Disaster Recovery
OIR is responsible
Data Migration Description
N/A
Legacy Revision UUID
678