Record Series Abstract
Record Series Includes but is not limited to: Academy Training Records including, student files, assessments, completions reports, class rosters, master training calendar, training catalogs, evaluative summary, lesson plans, and annual reports, class schedules.
Record Series Active
Cut Off at End of
Total Retention Years
Total Retention Months
Retention End Action
Records are cut off at the end of the fiscal year. Records are then maintained in agency in paper or electronic format for 5 years and then destroyed according to state approved methods.
Tennessee Correctional Academy, Tullahoma, TN
Fiscal Year, and then by weeks or program
Media Format Generated
1984 - current
20 cu.ft, 3 GB
50 cu ft, 16 GB
Information Shared Outside the State
Yes - Original
Essential Record Stored
Essential Record Media Type
Does this Record Series Contain Sensitive Information?
Records Center Retention Period
Retention Legal Citation
Electronic Records Plan Inventory
Windows File Server (BI01SDCWF00001)
Virtual server set up by STS
Data Center South
Jobs are run nightly that creates a backup of the individual databases. Backups are kept on the server. STS backs up the server on a nightly bases which includes most recent information and backups for each database.
Back up data will be used to restore application information to server.
Data Migration Description
The records within the database will be migrated to another electronic application when it is determined the existing system no longer meets the requirements of the TN Dept. of Correction and another electronic application is developed or purchased. data conversion will be required in order to format current data values into the format required by a replacement software system.
Records Management Division (RMD)
No recommended changes.
Tennessee State Library and Archives
No recommended changes.
Comptroller Audit Review
We have reviewed RDA 2183 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
Tennessee Correctional Academy, Tullahoma, TN TDOC Concurs
RDA 2183 is a request to revise an RDA. The retention period will change from three years to five years and destroy. The format will be paper/electronic. The Title, Abstract, Disposition Notes, and Worksheet have been updated. Recommend approval of request to revise RDA 2183.