An official website of the Tennessee Secretary of State.
Core Data
RDA Number
2181
Effective Date
Record Series Abstract
QUARTERLY REPORT WARDENS AND ACADEMY SUPERINTENDENT LISTING HIGHLIGHTS AND PROBLEM ISSUES SUCH AS INCIDENTS, MAJOR DEVELOPMENTS, AND PROPOSED RESOLUTIONS
Record Series Active
Yes
Cut Off at End of
Calendar Year
Total Retention Years
5
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
Cut off at the end of Calendar Year following report. Retain in Agency for 5 years, then destroy by state approved method.
Worksheet
Record Location
Various TDOC Locations
File Arrangement
Alpha Numeric
Media Format Generated
Paper
Media Format Stored
Paper
Date Range
1984 to current
Agency
Allotment Code
32901
Annual Accumulation
1.25 cu. ft.
Current Volume
7 cu. ft.
Record Value
Administrative
Audit Requirements
State
Information Shared Outside the State
No
Essential Record
No
Essential Record Media Type
Paper
Confidential
No
Does this Record Series Contain Sensitive Information?
No
Agency Retention
5 years
RDA Comments
Records Management Division (RMD)
10-03-2018
No recommended changes
Tennessee State Library and Archives
10-04-2018
No recommended changes.
Comptroller Audit Review
10-04-2018
We have reviewed RDA 2181 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
10-09-2018
TDOC Concurs
RMD Director
10-12-2018
RDA 2181 is a request to revise an RDA. The retention period will change from ten years to five years and destroy. The format will be paper/electronic. The Title, Abstract, Cut Off, Disposition Notes, and Worksheet have been updated. Recommend approval of request to revise RDA 2181.
Public Records Commission
10-30-2018
PRC approves RDA 2181.