An official website of the Tennessee Secretary of State.
Core Data
RDA Number
2152
Effective Date
Record Series Abstract
Communications and documentation of exhibit capital projects, exhibit maintenance projects as well as actual exhibits, stained glass window exhibit material, maps, floor plans for exhibits, printed material pertaining to the exhibits being displayed.
Record Series Active
Yes
Cut Off at End of
Other
If Other, Explain
THE LIFE OF THE PROJECT
Total Retention Years
5
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
The files are to be cut off after the life of the project; maintain in agency for 5 years then destroy by State approved methods.
Worksheet
Record Location
Tennessee State Parks
File Arrangement
By exhibit
Media Format Generated
Paper
Media Format Stored
Paper
Date Range
1990-current
Allotment Code
327.12
Annual Accumulation
less than a cubic foot
Current Volume
2 cubic feet
Record Value
Administrative
Audit Requirements
State
Information Shared Outside the State
No
Essential Record
No
Confidential
No
Does this Record Series Contain Sensitive Information?
No
Agency Retention
5 years
Retention Legal Citation
NO
RDA Comments
Records Management Division (RMD)
10-01-2015
No recommended changes
Tennessee State Library and Archives
10-01-2015
No recommended changes.
Comptroller Audit Review
10-01-2015
We have reviewed RDA 2152 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
10-06-2015
Thank you
RMD Director
02-01-2016
RDA 2152 is a request to revise an RDA. The Title is changed from \\\\\\\"Exhibits\\\\\\\" to Tennessee State Park Exhibit Records. The Abstract and Disposition have also been updated. The retention period will remain five years and the format paper. Recommend approval of request to revise RDA 2152.
Public Records Commission
02-25-2016
PRC approves RDA 2152.