An official website of the Tennessee Secretary of State.
Core Data
RDA Number
2143
Effective Date
Record Series Abstract
The files in this RDA contain digital data relating to Local Redistricting. Files include census, precinct, and other corresponding digital data. Similar related information may be stored. This RDA does not pertain to certified local redistricting maps which are now a permanent record under RDA 11105.
Record Series Active
Yes
Cut Off at End of
Other
If Other, Explain
census cycle
Total Retention Years
20
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
Maintain in agency for 20 years after cut off and then destroy by state approved methods. Records received by paper include precinct and polling place changes, along with any other corresponding papers. All other records are received electronically.
Worksheet
Record Location
2nd Floor Cordell Hull Building - GIS Lab
File Arrangement
alpha
Media Format Generated
Both
Date Range
2000 - current
Agency
Allotment Code
30709
Annual Accumulation
6 gb , 4 Cu. Ft.
Current Volume
12 gb , 6 Cu. Ft.
Record Value
Administrative
Audit Requirements
State
Information Shared Outside the State
Yes
Shared Agencies
United States Census Bureau
Essential Record
Yes - Original
Essential Record Stored
2nd Floor Cordell Hull Building - GIS Lab
Essential Record Media Type
Electronic
Confidential
No
Does this Record Series Contain Sensitive Information?
No
Agency Retention
20 years
Retention Legal Citation
NO
Electronic Records Plan Inventory
System Name
Agency Network Server
Hardware Description
Network attached storage
Software Description
word, excel, pdf, documents
System Location
Cordell Hull Building
Backup Procedures
shadow copy (30 days), tape backup (weekly, monthly, yearly)
Disaster Recovery
replicated to DR site in real-time
Data Migration Description
data stored on file servers with appropriate file extensions. Extensions include word, excel, pdf & mxd.
RDA Comments
Records Management Division (RMD)
05-07-2015
No recommended changes
Tennessee State Library and Archives
05-07-2015
No recommended changes.
Comptroller Audit Review
05-07-2015
We have reviewed RDA 2143 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
06-02-2015
no changes
RMD Director
06-06-2015
RDA 2143 is a request to revise an RDA. The retention period will be twenty years and destroy and the format will be paper/electronic. Recommend approval of RDA 2143.
Public Records Commission
06-23-2015
PRC approves RDA 2143.