An official website of the Tennessee Secretary of State.
Core Data
RDA Number
2142
Effective Date
Record Series Abstract
Records include reappraisal and correspondence files (approved county reappraisal plan,reappraisal correspondence, county contracts, personal property records and ratio study, etc)
Record Series Active
Yes
Cut Off at End of
Other
If Other, Explain
After Reappraisal Cycle
Total Retention Years
6
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
The files are to be cut off at reappraisal cycle The cutoff for the records is 4,5, or 6 years based on the particular counties' reappraisal cycles. All counties in TN choose one of those 3 cycles to revalue properties on a countywide basis. Our office keeps the records until replaced by the next plan of reappraisal for that county as it is submitted and in progress. Maintain in the agency 1 year beyond implementation of reappraisal, then destroy.
Worksheet
Record Location
Cordell Hull Building, 425 5th Ave N
File Arrangement
Alpha
Media Format Generated
Paper
Media Format Stored
Paper
Date Range
1980 - current
Agency
Allotment Code
30709
Annual Accumulation
7 cu. ft.
Current Volume
75 cu. ft.
Record Value
Administrative
Audit Requirements
State
Information Shared Outside the State
No
Essential Record
Yes - Original
Essential Record Stored
Duplicate records exist in Division of Property Assessments field offices (Jackson, Murfreesboro, Cookeville, Knoxville, Greenville). County Assessors of property also in posession of their copy of those plans.
Essential Record Media Type
Paper
Confidential
No
Does this Record Series Contain Sensitive Information?
No
Agency Retention
6 years
Retention Legal Citation
NO
RDA Comments
Records Management Division (RMD)
06-25-2015
No recommended changes.
Tennessee State Library and Archives
06-25-2015
No recommended changes.
Comptroller Audit Review
06-29-2015
We have reviewed RDA 2142 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
06-25-2015
no changes
RMD Director
09-15-2015
RDA 2142 is a request to revise an RDA. The retention period will remain six years and the format will remain paper. Recommend approval of request to revise RDA 2142.
Public Records Commission
10-13-2015
PRC approves RDA 2142