An official website of the Tennessee Secretary of State.
Core Data
RDA Number
2135
Effective Date
Record Series Abstract
Documents filed with the Tennessee Secretary of State Business Services Division relating to domestic and foreign general partnerships, limited partnerships and limited liability partnerships pursuant to Tennessee Code Annotated Title 61.
Record Series Active
Yes
Cut Off at End of
Fiscal Year
Total Retention Years
0
Total Retention Months
0
Retention End Action
Permanent
Disposition Notes
Documents submitted for filing are scanned in electronically and stored as a TIFF image. The original documents are returned to the customer. The electronic records are maintained in-agency for permanent retention.
Worksheet
Record Location
312 Rosa L. Parks Ave., Nashville, TN 37243: 6th Floor File Room (Microfilm) and 7th Floor Server Room (Electronic)
File Arrangement
Alphanumeric
Date Range
to
Agency
Allotment Code
30501
Annual Accumulation
2.5 Gigabytes
Current Volume
17 Gigabytes
Record Value
Administrative
Fiscal
Legal
Audit Requirements
State
Information Shared Outside the State
No
Essential Record
Yes - Duplicate
Essential Record Stored
Original record is returned to customer. Duplicate is retained by agency as TIFF image.
Essential Record Media Type
Electronic
Confidential
No
Does this Record Series Contain Sensitive Information?
No
Agency Retention
In Perpetuity
Retention Legal Citation
Title 61 Partnerships
Electronic Records Plan Inventory
System Name
Tennessee Business Entity and Annual Reports (TN BEAR)
Hardware Description
HP SAN/NAS, HP DL Servers, Microsoft Virtual Server, VMWare Virtual Server
Software Description
Microsoft .NET, Microsoft SQL Server, Microsoft Windows Server MSIIS
System Location
7th Floor, W R Snodgrass Tower, Secretary of State Server Room
Backup Procedures
Incremental backups of daily, weekly, monthly, and annual backup tapes. Backup tapes are sent to Iron Mountain and rotated/recycled according to agency policy and procedures.
Disaster Recovery
Peak 10 Disaster Recovery (Hot) Site, Franklin, TN.
Data Migration Description
The Information Services Division maintains and migrates data according to system updates, upgrades and replacements. Full procedures are available with the Information Services Division.
RDA Comments
Records Management Division (RMD)
09-17-2015
No recommended changes.
Tennessee State Library and Archives
09-17-2015
No recommended changes.
Comptroller Audit Review
09-17-2015
We have reviewed RDA 2135 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
09-21-2015
No recommended changes.
RMD Director
09-23-2015
RDA 2135 is a request to revise an RDA. The retention period will remain permanent. The format will change from paper/film to electronic/film. The record will now be maintained permanently in agency electronically rather than transferring film to TSLA. Recommend approval of request to revise RDA 2135.
Public Records Commission
10-13-2015
PRC approves RDA 2135