An official website of the Tennessee Secretary of State.
Core Data
RDA Number
2130
Effective Date
Record Series Abstract
Record series contains all other Publications filings pursuant to TCA not covered under other RDAs, including but not limited to, County Filings, Resolutions, Articles, Reports, and Certifications. Please see attached legal documentation.
Record Series Active
Yes
Cut Off at End of
Calendar Year
Total Retention Years
2
Total Retention Months
0
Retention End Action
Permanent
Disposition Notes
Records are generated in paper and electronic. Paper records are scanned, reviewed for completeness and accuracy. Paper records are then destroyed by state approved methods. Agency will maintain electronic version of record permanently in agency. The agency will also transfer an electronic copy to TSLA.
Worksheet
Record Location
312 Rosa L. Parks Ave. 8th Floor
File Arrangement
Chronologically and by Agency
Media Format Generated
Electronic
Paper
Media Format Stored
Electronic
Media Format Stored Summary
Electronic: Other
Date Range
1969 to Current
Agency
Allotment Code
30501
Annual Accumulation
3 cu ft. / 0.1 GB
Current Volume
31 cu ft. / 0.25 GB
Record Value
Administrative
Fiscal
Historic
Legal
Audit Requirements
State
Information Shared Outside the State
No
Essential Record
Yes - Original
Essential Record Stored
312 Rosa L. Parks Ave. 8th floor
Essential Record Media Type
Paper
Confidential
No
Does this Record Series Contain Sensitive Information?
No
Agency Retention
2 years
Retention Legal Citation
Multiple TCA. See legal citation.
Electronic Records Plan Inventory
System Name
MICROSOFT SHAREPOINT STORAGE
Hardware Description
CLOUD-HOSTED VIRTUAL STORAGE
Software Description
MICROSOFT SHAREPOINT
System Location
SOS MICROSOFT 365 EA TENANT
Backup Procedures
Incremental daily virtual backups, monthly full virtual backups, and annual full virtual backups
Disaster Recovery
REPLICATED TO ALTERNATE VIRTUAL STORAGE IN A DIFFERENT US REGION
Data Migration Description
MIGRATION STRATEGY ON FILE
RDA Comments
Records Management Division (RMD)
06-15-2023
No recommended changes.
Tennessee State Library and Archives
06-14-2023
No recommended changes.
Comptroller Audit Review
06-15-2023
We have reviewed RDA 2130 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
07-14-2023
Thank you
RMD Director
07-20-2023
RDA 2130 is a request to revise an RDA. The retention period will remain permanent. The format will be paper/electronic. The Disposition Notes and Worksheet have been updated. Recommend approval of the request to revise RDA 2130.
Public Records Commission
09-28-2023
PRC approves RDA 2130.