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LGIP Participant Files

RDA Number
2126
Effective Date
Record Series Abstract
Record series contains files relating to participants of the Local Government Investment Pool (LGIP) managed by the Cash Management Division. Documents include, but are not limited to: applications, correspondence, and any other supporting documentation.
Record Series Active
Yes
Cut Off at End of
Fiscal Year
Total Retention Years
30
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
Paper records are scanned, verified for accuracy, and shredded after verification; electronic files are held in an agency shared drive for 30 years then destroyed by state approved methods.
Allotment Code
309
Record Location
Andrew Jackson Building, 13th floor
File Arrangement
numeric
Date Range
1980 to current
Annual Accumulation
10 Megabyte electronic
Current Volume
50 Megabyte electronic
Record Value
Administrative
Fiscal
Audit Requirements
State
Information Shared Outside the State
No
Essential Record
Yes - Original
Essential Record Stored
essential record is stored electronically in an agency shared drive
Essential Record Media Type
Electronic
Confidential
No
Confidential Legal Citation
N/A
Does this Record Series Contain Sensitive Information?
No
Agency Retention
30 years
Records Center Retention Period
N/A
Record Sample PDF
612.sample.pdf156.82 KB
System Name
Agency Shared Drive Server
Hardware Description
standard server array
Software Description
Documents are stored in PDF format on agency shared drives.
System Location
System is located in the agency office in the Andrew Jackson Building.
Backup Procedures
Files are backed up daily. Full procedures are on file with the Treasury IT division.
Disaster Recovery
Detailed DR procedures for Treasury's file share are located in the Treasury Recovery Planner.
Data Migration Description
Detailed plans for migrating Treasury's records are on file with the Treasury IT division.
Legacy Revision UUID
612