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External Investigation Program Files - Intentional Program Violation (IPV)

RDA Number
2119
Effective Date
Record Series Abstract
Record series consist of source documents for an Intentional Program Violation(IPV) claim. Waiver of Hearing and Disqualification Consent Agreement, Administrative Disqualification Hearing Order and or a Criminal Court Order and other related supporting documentation.
Record Series Active
Yes
Cut Off at End of
Other
If Other, Explain
After the corresponding claim is paid out.
Total Retention Years
80
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
These are claims involving Supplemental Nutrition Assistance Program (SNAP) over issuances to recipients where an Intentional Program Violating (IPV) was found. Cut off is when the claim is paid out. TDHS Program Integrity/Investigations offices shall keep records either on site or at a state approved records center, then destroy at end of retention by State approved methods. At cutoff files shall be purged of supporting documentation. However, Waiver of hearing and Disqualification Consent Agreement, Administrative Disqualification Hearing Order and Criminal Court Order documents must be kept until the client is deceased or turns 80. Additionally, if there was an individual living in the house that was 18 or older when the violation occurred, they become liable and records must be kept until that person is deceased or turns 80, per 7 CFR 272.1
Allotment Code
345
Record Location
Files are located at TDHS Statewide Program Integrity/Investigation offices.
File Arrangement
Alpha and Numeric
Date Range
1970 to current
Annual Accumulation
22 cu ft
Current Volume
202 cu ft
Record Value
Administrative
Fiscal
Legal
Audit Requirements
Both
Information Shared Outside the State
Yes
Shared Agencies
Upon request, information is shared across state lines with like State agencies.
Essential Record
Yes - Original
Essential Record Stored
Essential record is stored statewide at TDHS Program Integrity/Investigation offices and State approved record storage facilities.
Essential Record Media Type
Paper
Confidential
No
Confidential Legal Citation
45 CFR 92.42 7 CFR 272.1 / FSP - State Retention of Program and Fiscal Records USDA Administrative Notice 9-98 / DHS Rules Chapter 1240-01-13
Does this Record Series Contain Sensitive Information?
No
Record Sample PDF
Legacy Revision UUID
605