Record Series Abstract
Records include but not limited to, conceptual designs, title & reference sheets, present layout, proposed roadway layout, related documents for design planning and documents used at public hearings for approval of proposed projects.
Record Series Active
Cut Off at End of
If Other, Explain
Closure of project
Total Retention Years
Total Retention Months
Retention End Action
After close of project, retain in agency in electronic format for ten (10) years and then destroy by State approved method. Note: Documents used at public hearings for approval of proposed projects. Once approved, copy of the plans are sent to Environmental Planning, Programming and Design for use during subsequent phases of the project development.
James K. Polk Bldg. Suite 1000 and Strategic Technology Solutions (STS) North and South Data Centers.
Media Format Generated Summary
Media Format Stored Summary
1993 to Current
3,500 cu. ft., 470 GB
Information Shared Outside the State
Does this Record Series Contain Sensitive Information?
\\ag03sdcwf00008.net.ads.state.tn.us\Planning\Short Range Office|Road Safety Audit Reviews\ by Region and County and \\ag03SDCWF00008.net.ads.state.us\13Shared\Planning Studies\ by Region and County
Strategic Technology Solutions (STS) managed File Server Storage for TDOT is on 4 Vmware servers. These servers consist of required computer and storage resources for the data housed.
These servers run Windows Server 2012 Enterprise 64-bit R2 or later. The servers run the current version of SEP for virus protection. Avamar is the Enterprise backup solution.
Strategic Technology Solutions (STS) South Data Center (92 Weakley Lane, Smyrna, TN 37167) hosts the servers that are utilized for the storage of the TDOT data managed by STS.
Strategic Technology Solutions (STS) will conduct backup procedures. These procedures consist of daily backups that are kept on the Data Domain for 31 days. These are then moved off to ECS and maintained as long term storage.
Strategic Technology Solutions (STS) conducts disaster recovery. This procedure is a prioritized process of enabling critical and essential applications first and then continuing through the priority list to less significant applications. Disaster Recovery begins with the utilization of the STS’s North Data Center for both operations and data. If both STS’s South Data Center and STS’s North Data Center are out of operation, new operations will begin by acquiring appropriate hardware and software from a third party supplier and restoring data from backups.
Data Migration Description
Strategic Technology Solutions (STS) LanCentral manages Agency Data.
Legacy Revision UUID