An official website of the Tennessee Secretary of State.
Core Data
RDA Number
2056
Effective Date
Record Series Abstract
Records consist of a fully executed Permit For Occupancy And Use Of Premises For Blind Operated Vending Facilities, Vending Equipment Repair Invoices and any other correspondence or information that pertains to said blind operated vending facility.
Record Series Active
Yes
Cut Off at End of
Other
If Other, Explain
When a blind operated vending facility closes.
Total Retention Years
5
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
Records are maintained while the blind operated vending facility is active. Should the facility close, retain for an additional 5 years then destroy.
Worksheet
Record Location
TDHS Rehabilitation Services, Tennessee Business Enterprises (TBE), TBE Regional Offices and TDHS State Office
File Arrangement
Alphabetical
Media Format Generated
Paper
Media Format Stored
Paper
Date Range
to
Agency
Allotment Code
345
Annual Accumulation
5 cubic feet
Current Volume
50 cubic feet
Record Value
Administrative
Fiscal
Legal
Audit Requirements
Both
Information Shared Outside the State
Yes
Shared Agencies
U.S Department of Education, U.S. Department of Health & Human Services, U.S. Department of Labor
Essential Record
Yes - Original
Essential Record Stored
TDHS Rehabilitation Services, Vocational Rehabilitation, Tennessee Business Enterprises (TBE), TBE State Regional Offices and Citizens Plaza State Office Building
Essential Record Media Type
Paper
Confidential
Yes
Confidential Legal Citation
T.C.A. 49-11-613. Confidentiality of Records, T.C.A. 71-4-401, TDHS Rules 1240-6-10, 34 CFR 395, 29 CFR 526.5, 20 CFR 107
Does this Record Series Contain Sensitive Information?
No
Agency Retention
5 years
Retention Legal Citation
T.C.A. 49-11-613. Confidentiality of Records, T.C.A. 71-4-401, TDHS Rules 1240-6-10, 34 CFR 395, 29 CFR 526.5, 20 CFR 107
RDA Comments
Records Management Division (RMD)
02-09-2017
No recommended changes.
Tennessee State Library and Archives
02-09-2017
No recommended changes.
Comptroller Audit Review
02-13-2017
We have reviewed RDA 2056 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
02-14-2017
No recommended changes.
RMD Director
02-16-2017
RDA 2056 is a request to revise an RDA. The retention period will change from permanent, transfer to TSLA to evaluate for historical significance, to five years and destroy. Library and Archives has indicated that these records are not of historical value and agree to the five year and destroy retention period. The format will remain paper. Recommend approval of request to revise RDA 2056.
Public Records Commission
03-28-2017
PRC approves RDA 2056.