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Child support enforcement program quarter and annual report

RDA Number
1994
Effective Date
Record Series Abstract
These reports are sent to the federal office of child support enforcement providing case information for the state each quarter and collections annually. They include case information collections and expenditures and expenditures (OSCE-156, OSCE-158).
Record Series Active
Yes
Cut Off at End of
Other
If Other, Explain
Upon Publication of Annual Report
Total Retention Years
5
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
Working Paper documents relating to the annual reports may be maintained in either paper or electronic format. Retain for five years in agency and then destroy by state approved method.
Record Location
Records are located at the TDHS State office and 31 District offices across the State.
File Arrangement
Alpha / Numeric
Media Format Generated
Electronic
Media Format Stored
Electronic
Date Range
2013-current
Allotment Code
345
Annual Accumulation
5gb
Current Volume
15gb
Record Value
Administrative
Legal
Audit Requirements
Both
Information Shared Outside the State
Yes
Shared Agencies
U.S. Department of Health & Human Services
Essential Record
No
Confidential
No
Does this Record Series Contain Sensitive Information?
No
Agency Retention
5
System Name
Federal maintained system
Hardware Description
Federal system used for storing child support enforcement program reports.
Software Description
Federal system used for storing child support enforcement program reports.
System Location
Records are maintained on servers governed by the federal government and are kept in accordance with their records retention guidelines.
Backup Procedures
Backup procedures procedures are administered by the federal government.
Disaster Recovery
Disaster recovery procedures are administered by the federal government.
Data Migration Description
Data migration procedures are administered by the federal government.
Records Management Division (RMD)
09-29-2016
No recommended changes.
Tennessee State Library and Archives
10-07-2016
No recommended changes.
Comptroller Audit Review
09-30-2016
We have reviewed RDA 1994 from an audit standpoint. We concur with the recommended disposition and retention specifications provided RDA 1200 is approved.
Agency Records Officer
10-07-2016
No recommended changes
RMD Director
10-14-2016
RDA 1994 is a request to revise an RDA. The retention period will change from three years to five years and destroy. The Abstract, Cut Off, Disposition, and Worksheet have been updated. Recommend approval of request to revise RDA 1994.
Public Records Commission
11-03-2016
PRC approves RDA 1994