An official website of the Tennessee Secretary of State.
Core Data
RDA Number
1935
Effective Date
Record Series Abstract
RECORDS INCLUDE BUT NOT LIMITED TO: TREATMENT FACILITY-YEAR END STATUS REPORT, FORM #SSA-8740 (FEDERAL), NATIONAL DRUG AND ALCOHOLISM TREATMENT UNIT SURVEY, RECORDS ARE GENERATED MONTHLY TO VERIFY THAT CONTRACTING PARTIES (MENTAL HEALTH CENTERS, ALCOHOL & DRUG CENTERS ) HAVE PROVIDED THE AMOUNT OF SERVICES REQUIRED TO MAINTAIN THEIR CURRENT LEVEL OF FUNDING.
Record Series Active
Yes
Cut Off at End of
Fiscal Year
If Other, Explain
N/A
Total Retention Years
5
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
RECORDS ARE KEPT IN AGENCY FOR 5 YEARS AFTER FISCAL YEAR THEN DESTROYED BY STATE APPROVED METHODS.
Worksheet
Record Location
SUBSTANCE ABUSE SERVICES 500 DEADERICK ST, ANDREW JACKSON BLDG, 5th floor, NASHVILLE, TN 37243
File Arrangement
NUMERIC
Media Format Generated
Paper
Media Format Stored
Paper
Date Range
1990 TO CURRENT
Agency
Allotment Code
33901
Annual Accumulation
1.0 CU. FT.
Current Volume
9 CU. FT.
Record Value
Administrative
Audit Requirements
State
Information Shared Outside the State
No
Essential Record
No
Essential Record Stored
N/A
Essential Record Media Type
Paper
Confidential
No
Confidential Legal Citation
10-7-504 (13)
Does this Record Series Contain Sensitive Information?
No
Agency Retention
5 YEARS
Records Center Retention Period
0
Retention Legal Citation
NO
Electronic Records Plan Inventory
System Name
N/A
Hardware Description
N/A
Software Description
N/A
System Location
N/A
Backup Procedures
N/A
Disaster Recovery
N/A
Data Migration Description
N/A
RDA Comments
Records Management Division (RMD)
08-12-2016
Please verify if these records are confidential, if so please provide legal citation. 8/12/16 - Legal Citation documentation updated. No recommended changes.
Tennessee State Library and Archives
08-12-2016
No recommended changes.
Comptroller Audit Review
08-12-2016
We have reviewed RDA 1935 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
08-16-2016
Thank you.
RMD Director
08-29-2016
RDA 1935 is a request to revise an RDA. The retention period will change from three years to five years, the format will remain paper. The Abstract, Disposition, and Worksheet have been updated. Recommend approval of request to revise RDA 1935.
Public Records Commission
11-03-2016
PRC approves RDA 1935